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Facilities Operations Coordinator
2 months ago
Administrative Duties
- Symmetry System Administrator: Oversee all functionalities of the Symmetry system, ensuring seamless integration for staff, addressing access concerns, generating daily access reports, and providing system support as required.
- Condeco System Manager: Facilitate the implementation and transition to a hybrid seating model; manage daily operations and reporting; assist in long-term seating utilization analysis, asset tracking, kiosk management, floorplan design, and relocation planning.
- Building Coordinator: Collaborate with building staff regarding vendor appointments, service bookings, and access management, while maintaining security protocols and emergency preparedness resources.
- Ticketing System Supervisor: Oversee the ticketing system; delegate tasks to team members; monitor progress; close tickets as necessary and provide daily updates on outstanding issues.
- Vendor Relations Manager: Cultivate and manage relationships with vendors, including overseeing onsite visits and follow-up communications.
- Assist with office-wide initiatives and volunteer events, ensuring comprehensive reporting and engagement.
- Inventory and Supply Coordinator: Manage ordering and tracking of supplies for the office, including kitchen and general office materials; assist with deliveries and daily restocking.
- Storage Coordinator: Organize and assign storage areas; monitor usage sign-up sheets and respond promptly to inquiries.
- Business Account Administrator: Serve as the primary contact for establishing and terminating business accounts for new hires and departing employees.
- Provide comprehensive support to the leadership team and office services staff, including mailroom duties, event coordination, and maintenance assistance.
- Emergency Response Team Member: Actively participate in emergency situations, coordinating with emergency services and ensuring the safety of all personnel.
Financial Oversight and Planning
- Billing and Contract Management: Supervise all financial operations within the office services department, including contract negotiations and vendor agreements.
- Manage vendor onboarding and financial documentation.
- Generate, submit, and track purchase orders, maintaining communication with vendors and accounts payable.
- Complete monthly financial tracking and asset depreciation as necessary.
- Collaborate with event teams to monitor employee welfare expenditures.
- Assist in budget development for fiscal periods and specific projects.
- Submit personal time and expense reports promptly.
Team Development
- Foster strong relationships with staff, IT teams, and building management.
- Engage in peer review processes and team-building activities.
Leadership Qualities
- Exhibit self-motivation and effective prioritization skills.
- Communicate professionally across all organizational levels.
- Demonstrate a commitment to excellence in all operational aspects.
- Embody the core values of the organization.
- Adhere to all company policies and procedures.
Salary range: $42,000 - $70,000 annually, with compensation influenced by education, experience, and other relevant factors. Additional benefits may include bonuses, paid time off, and region-specific perks.
