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Facilities and Operations Coordinator

2 months ago

New York, New York, United States Moncler Spa Full time

Job Summary:

The Store Planning and Facilities Coordinator will play a key role in supporting the Construction and Maintenance team at Moncler Spa. This individual will be responsible for ensuring the company's retail and corporate environments are maintained to the highest standards of quality and aesthetic appeal.

Key Responsibilities:

  • Develop, communicate, and implement project schedules to ensure timely completion of construction and maintenance projects.
  • Provide project management support throughout the entire project life cycle, ensuring adherence to specified timelines and budget constraints.
  • Prepare visual documentation to support site visits, incorporating photographs, hand sketches, annotations on construction documents, and developing surveys as needed.
  • Research and procure long lead materials for construction, including specified millwork, lighting, door hardware, and other items.
  • Assist in the preparation and review of meeting minutes, owner change orders, and requests for information.
  • Coordinate solicitation and management of pricing and vendor proposals. Receive and evaluate construction bids for comparison.
  • Oversee the secure delivery of materials and services.
  • Support with construction administration duties.
  • Organize site photographs and create change orders, manage goods receipts, and maintain a weekly tracking log.
  • Ensure invoices accurately reflect contractual amounts and oversee adherence to payment schedules.
  • Perform as a team player and participate in all activities contributing to the overall objectives of the department.
  • Contribute to and maintain a positive and collaborative work environment.
  • Maintain a high-level standard of customer service, professionalism, and ethics.

Requirements:

  • Bachelor's degree in construction management, architecture, or a related field.
  • 2+ years in a relevant construction, architecture, or facilities capacity is required.
  • Experience in retail, luxury retail, or a commercial setting is preferred.
  • Aspiration to develop a career in project management.
  • Knowledge of complex HVAC, plumbing, and electrical systems.
  • Proficient in reading technical drawings.
  • Technologically adept with proficiency in Excel and PowerPoint (CAD and Photoshop knowledge is a plus).
  • Strong administrative skills.
  • Client-centric individual who thrives in a fast-paced and dynamic environment.
  • Professional presentation; able to communicate effectively both verbally and in writing with all employees, and management, as well as vendors, and contractors.
  • Collaborative team player with a positive and motivated attitude.
  • Ability to work independently and as part of a team, demonstrating flexibility and adaptability.
  • Excellent organizational and time-management skills, able to prioritize urgent and critical tasks.
  • Operationally efficient and able to enhance processes and systems to optimize team and business outcomes.
  • Physical ability to perform occasional lifting and moving of equipment or supplies as needed.
  • Fluency in Italian a plus but not required.