Administrative Support Specialist

1 day ago


Los Angeles, California, United States Easy Recruiter Full time

About the role: Administrative Support Specialist

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Easy Recruiter. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have a strong ability to multitask.

The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls, and maintaining the office calendar. They will also be responsible for writing memos, meeting minutes, and email inquiries, as well as creating spreadsheets and other reports as needed.

Key Responsibilities:

Scheduling staff meetings and appointments

Answering or transferring phone calls and taking messages for select staff members

Maintaining the office calendar

Writing memos, meeting minutes, and email inquiries, correspondences, invoices, and receipts, and creating spreadsheets and other reports as needed

Keeping the office database and filing system up to date and organized

Purchasing office, classroom, kitchen, and food supplies

Assisting with managing work with vendors

Assisting with organizing both internal and external community events

Maintaining social media accounts

Performing some Human Resources Management functions

Working with office equipment vendors to purchase and maintain office equipment such as printers and fax machines

Sorting and delivering all mail and faxes

Handling office tasks, such as filing, generating reports and presentations

Collate and distribute mail

Write and edit documents from letters to reports and instructional documents.

Create and maintain filing systems, both electronic and physical

Manage accounts and perform light bookkeeping

Preparing agendas for meetings and making arrangements, such as cording catering for staff meetings, luncheons, committee meetings, board meetings and other administrative meetings

Work in a standard office environment with extensive public contact and frequent interruptions

Physical Requirements.

Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation, and to verbally communicate to exchange information.

Job Type: Full-time

Pay: $11.00 - $14.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Vision insurance
Schedule:
  • 8 hour shift
Supplemental pay types:
  • Bonus pay


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