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Operations Support Specialist IV

2 months ago

Livermore, California, United States Lawrence Livermore National Laboratory Full time

Company Overview

At Lawrence Livermore National Laboratory (LLNL), we are dedicated to enhancing the security of the United States through innovative solutions. Our diverse workforce is committed to fostering an inclusive culture that values unique perspectives and experiences, which is vital for achieving our mission.

Position Overview

We are seeking an Operations Administrative Specialist IV to join our dynamic Operations team within the Defense Technologies Engineering Division (DTED). This role involves performing a variety of administrative tasks in a fast-paced environment, requiring the ability to manage conflicting priorities effectively.

Key Responsibilities

  • Act as a liaison for Operations management, providing guidance on organizational policies and procedures.
  • Develop and maintain databases, spreadsheets, and filing systems related to office operations.
  • Update and manage records within the Enterprise Asset Management (EAM) system.
  • Compile data from various sources to prepare detailed reports and presentations.
  • Draft correspondence independently and for management review, ensuring sensitivity and confidentiality.
  • Oversee complex scheduling and calendar management, prioritizing appointments effectively.
  • Coordinate meetings, including Design Reviews and Safety Notes.
  • Perform additional duties as required.

Qualifications

  • Must be able to obtain and maintain a U.S. DOE Q-level security clearance, requiring U.S. Citizenship.
  • Proven administrative experience with strong skills in keyboarding, editing, and proofreading.
  • Exceptional organizational skills with a keen attention to detail and accuracy.
  • Ability to work independently in a multitasking environment with shifting priorities.
  • Strong communication and interpersonal skills to interact with a diverse workforce and represent the organization professionally.
  • Self-motivated and adaptable, with the ability to handle sensitive information with discretion.
  • Intermediate proficiency in Microsoft Office Suite and other relevant software.

Additional Information

This position may offer a hybrid work schedule, allowing for a blend of in-person and remote work.

Compensation and Benefits

Competitive hourly pay rate of $43.67 for the 405.4 level, along with a comprehensive benefits package including 401(k), education reimbursement, and flexible work schedules.

Security Clearance Requirement

This role requires a Department of Energy (DOE) Q-level clearance, which includes a Federal background investigation.

Equal Opportunity Employer

LLNL is committed to creating a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.