Administrative Support Specialist
3 hours ago
Job Summary:
We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ultimate Staffing. The successful candidate will provide administrative support to our team, ensuring seamless day-to-day operations and maintaining a well-organized office environment.
- Temp-to-Hire position
- Fully on-site in Livermore, CA.
- $20-23.00 Hourly
Key Responsibilities:
- Answer and direct phone calls, ensuring prompt and professional communication.
- Organize and schedule appointments and meetings, utilizing calendars and contact lists effectively.
- Maintain accurate and up-to-date contact lists and calendars.
- Prepare and distribute correspondence, memos, and forms, ensuring timely and efficient communication.
- Assist in the preparation of regularly scheduled reports, providing valuable insights and data.
- Develop and maintain a comprehensive filing system, ensuring easy access to important documents.
- Order office supplies and research new deals and suppliers, optimizing our resources and budget.
- Provide exceptional support to visitors, ensuring a warm and welcoming experience.
- Act as the primary point of contact for internal and external clients, providing exceptional customer service.
Requirements:
- High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be highly valued.
- Proven experience as an Administrative Assistant, Office Admin Assistant, or similar role, demonstrating a strong track record of success.
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular), with the ability to learn new software and systems quickly.
- Excellent time management skills and the ability to prioritize work effectively, meeting deadlines and delivering results.
- Attention to detail and problem-solving skills, with a focus on delivering high-quality work products.
- Strong organizational skills with the ability to multi-task, managing multiple projects and priorities simultaneously.
- Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
Ultimate Staffing is an equal opportunity employer, committed to diversity and inclusion. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws.
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