Executive Assistant

4 weeks ago

New York, New York, United States MVMT NYC Full time

h3Job Description/h3pSeeking a highly organized and detail-oriented Executive Assistant to support our top-performing real estate team. As the ideal candidate, you will play a crucial role in ensuring the smooth operation of our team and providing exceptional support to our senior staff./pbKey Responsibilities:/bulliPrepare and distribute a comprehensive weekly report on comparable apartments, providing valuable insights and market information to our team and landlords./liliManage our hotsheet, ensuring it remains active and up-to-date, with all junior agents accountable for previewing it regularly./liliCoordinate and organize team meetings, ensuring all team members are present and actively engaged./liliOversee schedule management, ensuring we are fully covered at all times, making necessary arrangements and adjustments./liliAssist in preparing reports for agents and virtual assistants, providing them with valuable data and analysis./liliManage financial records, including generating P&L reports and using Quickbooks for accurate bookkeeping./liliManage virtual assistants, ensuring smooth operations and timely compensation./liliTake ownership of managing our office, ensuring it is well-organized and running efficiently./liliConduct interviews and assist in shortlisting candidates for various positions within the team./liliOversee the management of our Airbnb listings, ensuring they are always filled and guests have a positive experience./liliBe available to assist with Airbnb check-ins as needed, ensuring a seamless and welcoming experience for our guests./liliHandle email correspondence, filter spam, and bring attention to important emails. Manage calendars, schedule appointments, and coordinate meetings./liliServe as a resource for team members, answering daily questions and providing assistance as needed./liliCreate and distribute newsletters to clients and agents, keeping them informed about team updates and market trends./liliManage social media accounts and serve as the voice of our brand, ensuring consistent and engaging content./li/ulbRequirements:/bulliProven experience as an Executive Assistant or in a similar role, preferably within the real estate industry./liliExcellent organizational and time management skills, with the ability to multitask and prioritize effectively./liliStrong communication skills, both written and verbal./liliProficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint./liliFamiliarity with Quickbooks or other accounting software is a plus./liliAbility to maintain confidentiality and exercise discretion when handling sensitive information./liliStrong problem-solving skills and the ability to work independently with minimal supervision./liliA team player with a positive attitude and a commitment to providing exceptional support./li/ulbAbout MVMT Exp NYC/bbrpMVMT Exp NYC is a dynamic and forward-thinking real estate company based in New York City. Specializing in both residential and commercial properties, MVMT Exp NYC is dedicated to providing exceptional service and innovative solutions to meet the diverse needs of its clients. The company prides itself on its in-depth market knowledge, personalized approach, and commitment to transparency and integrity. With a team of experienced professionals, MVMT Exp NYC leverages cutting-edge technology and strategic insights to deliver outstanding results, whether clients are buying, selling, leasing, or investing in New York City's competitive real estate market./p

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