Executive Assistant

1 month ago

New York, New York, United States iCapital Full time
About iCapital

iCapital is a leading financial technology platform that powers the world's alternative investment marketplace. Our innovative platform has transformed the way advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients.

With a strong presence in the industry, iCapital has been recognized for its excellence, including being named to the Forbes Fintech 50 for seven consecutive years and winning the MMI/Barron's Solutions Provider award multiple times.

Job Summary

iCapital is seeking an Executive Assistant to provide high-level administrative support to Managing Directors in our New York and tri-state area offices. This role requires exceptional organizational skills, attention to detail, and the ability to work effectively with senior-level management.

Key Responsibilities
  • Manage complex calendars, coordinate daily tasks, and prioritize responsibilities with a high level of detail.
  • Arrange intricate travel plans, ensuring seamless execution.
  • Process expense reports in a timely manner, maintaining accuracy and efficiency.
  • Coordinate logistics for Board of Directors' meetings and company events as needed.
  • Format information for internal and external communications, including memos, emails, presentations, and reports.
  • Contribute to the execution of last-minute ideas, facilitate special requests, and support the team in delivering results.
Requirements
  • Undergraduate college degree.
  • Prior experience as an Executive Assistant working with senior-level management.
  • Ability to manage up, anticipating needs and demonstrating tact.
  • Strong attention to detail and high level of confidentiality.
  • Proficiency in using Microsoft Office (Word, Outlook, Excel, and PowerPoint).
  • Excellent interpersonal communication skills, both written and verbal.
  • Experience managing schedules and processes in a fast-paced environment.
  • Ability to schedule global travel, across multiple time zones, and multi-leg trips.
  • Team player, comfortable working with 30+ people, reporting to a senior admin.
  • Ability to operate in a dynamic environment, executing in situations where paths are uncharted.
  • Willingness to provide executive support beyond the scope of a typical workday.
Benefits

iCapital offers a competitive compensation package, including a base salary range of $100,000 to $115,000, equity for all full-time employees, and an annual performance bonus. Additionally, employees receive a comprehensive benefits package, including an employer-matched retirement plan, generously subsidized healthcare, parental leave, and unlimited paid time off (PTO).

iCapital values a dynamic work environment and offers a flexible schedule, with the option to work remotely one day a week. Every department has different needs, and some positions will be designated in-office jobs, based on their function.

iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer, committed to diversity and inclusion. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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