Senior Administrative Specialist

1 week ago


Royal Oak, Michigan, United States Detroit Zoological Society Full time
Executive Assistant Job Overview

The Executive Assistant position is essential for providing comprehensive administrative support while effectively anticipating and addressing the needs of the organization. This role demands a high degree of professionalism, integrity, discretion, and the ability to work independently.

Key Responsibilities
  • Manage and prioritize a variety of tasks and projects concurrently.
  • Prepare detailed documents, reports, and presentations.
  • Compose correspondence, reports, meeting minutes, and various other documents.
  • Organize and maintain filing systems for efficient retrieval of information.
  • Coordinate scheduling of meetings, appointments, and travel arrangements.
  • Procure necessary supplies and manage expense documentation.
  • Address routine administrative challenges and collaborate with team members.
  • Engage with executive and administrative personnel to ensure smooth workflow.
  • Undertake additional related responsibilities as needed.
Education and Experience Requirements
  • Completion of coursework in business or a related discipline.
  • A minimum of five years of experience in an executive assistant role.
  • Alternatively, a combination of education and relevant experience may be considered.
Essential Skills and Competencies
  • Exceptional written and verbal communication abilities.
  • Demonstrated capability to handle confidential information responsibly.
  • Strong decision-making skills and meticulous attention to detail.
  • Proficiency in Microsoft Office Suite.
Preferred Qualifications
  • Associate's degree in a relevant field.
  • Experience within a non-profit organization.
  • Background in office management.

Work Environment: This role may require occasional evening or weekend hours and involves working indoors with exposure to computer screens and varying seasonal conditions.

Physical Demands: The position entails sitting, standing, walking, bending, lifting, and utilizing standard office equipment and computers.

Individuals with disabilities will receive reasonable accommodations as needed.



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