Corporate Legal Support Specialist

1 week ago


Sacramento, California, United States Boutin Jones Inc Full time
Job Overview

Position: Corporate/Transactional Legal Secretary


Commitment to Legal Excellence and Professionalism
At Boutin Jones, we pride ourselves on fostering a collaborative and engaging work environment. Our firm values the contributions of our dedicated attorneys and staff, who work together to provide exceptional service to our clients.


About the Role
We are seeking a skilled and personable Corporate/Transactional Legal Secretary to join our dynamic team. This role is crucial in delivering direct support to our attorneys, ensuring smooth operations within the firm. The ideal candidate will possess a high school diploma and a minimum of five years of relevant experience, including at least three years as a corporate/transactional secretary or paralegal in a legal setting. Proficiency in computer skills is essential, with a focus on accuracy and efficiency. Exceptional spelling, grammar, and punctuation are required, along with basic math skills and report management capabilities. While completion of two years of college or vocational training is advantageous, it is not mandatory. A team-oriented attitude and the ability to interact professionally with clients and colleagues are vital.


Compensation and Benefits

  • Hourly Rate: $32.00 – $38.00 based on experience
  • Annual Bonuses
  • Medical Insurance with 95-100% Employer Contribution for Employee Premium
  • Dental and Vision Coverage
  • Long-Term Disability Insurance fully covered by the Employer
  • Long-Term Care Insurance fully covered by the Employer
  • Generous vacation, sick leave, and holiday policies
  • Annual Cost of Living Adjustments
  • Comprehensive Retirement Plan with 401k matching and profit sharing
  • Employee Parking or Public Transit Pass

Work Schedule

  • Monday – Friday, with hours from 8:00 am to 5:00 pm or 8:30 am to 5:30 pm
  • This position requires full-time in-office attendance

Key Responsibilities

  • Perform a variety of secretarial and clerical tasks
  • Manage daily mail processing
  • Handle phone communications for attorneys and paralegals
  • Draft and respond to email correspondence
  • Prepare routine documents and correspondence for attorney approval
  • Schedule appointments and manage events
  • Welcome clients and provide refreshments during visits
  • Maintain electronic calendars for attorneys
  • Record attorneys' billable hours electronically
  • Coordinate travel arrangements and continuing education registrations
  • Familiarity with law libraries and court filing procedures
  • Conduct conflicts checks for potential and existing clients
  • Prepare and file documents with various administrative agencies
  • Develop and edit complex documents using Word and Excel
  • Open new client matters in accordance with firm procedures
  • Organize and maintain files, records, and reports as needed
  • Perform additional duties as required

Qualifications

  • High School Diploma; completion of two years of college or vocational training preferred
  • Minimum of 5 years of experience, including three years in a corporate/transactional legal environment
  • Exceptional spelling, grammar, and punctuation skills
  • Familiarity with basic office equipment
  • Proficient in Microsoft Excel, Word, and Outlook
  • Ability to lift up to 30 lbs.

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