Office Operations Coordinator

1 week ago


University Park, United States The Pennsylvania State University Full time

About the Opportunity:

Penn State University is committed to advancing diversity, equity, inclusion, and sustainability in all of its forms. We are seeking an experienced Administrative Assistant to join our team and support the Office of the Vice President for Commonwealth Campuses.

The successful candidate will be responsible for supporting the general administrative functions of the office, including greeting visitors, preparing documents, compiling records, scheduling meetings, organizing information, coordinating calendars, analyzing data, and providing general office support.

This is an intermediate-level position that requires a HS Diploma/GED or Vocational training/degree and 2 years of relevant experience. The salary range for this position is $38,300.00 - $61,000.00 per year.

Responsibilities:

  • Support the coordination of daily office activities and administrative processes
  • Provide information to visitors and respond to inquiries
  • Assist with scheduling, personal calendars, and travel arrangements
  • Coordinate meeting logistics, including scheduling, material preparation, and agendas
  • Prepare and distribute internal and external communications
  • Analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
  • Maintain files and databases
  • Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections


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