Administrative Coordinator
18 hours ago
Vaco is seeking a highly skilled Administrative Coordinator to join our team in Deerfield Beach, FL.
This role will be responsible for providing administrative support to our sales and technical support teams, ensuring seamless communication and follow-up with customers, sales team, credit, accounts receivable department, scale house, internal plants, outside vendors, and customer care.
Key Responsibilities:- Manage all aspects of customer accounts, including research and resolution of billing issues, product returns, and load diversions.
- Use problem-solving techniques to resolve issues and engage others when necessary.
- Utilize SAP, JWS, and Systech software to perform tasks efficiently.
- Set up and maintain customer master price lists for external and internal sales in multiple systems.
- Run weekly and monthly reports, utilizing environmentally friendly methods of distribution to internal customers.
- Request proof of deliveries from haulers and coordinate with Logistics Department on freight-related matters.
- Cross-train and provide support in multiple capacities within the team.
- 2-3 years of administrative experience and an Associate's Degree or Bachelor's Degree preferred.
- Strong customer service or accounting-related experience preferably in a sales environment.
- Analytical and communication skills to deliver best results.
- Strong computer skills, including Microsoft Office, Excel, Word, PowerPoint, Oracle, or SAP.
- A good listener, ability to solve problems with minimal supervision.
- High energy and proactive when a customer needs assistance.
- Strong team concept skills required.
- Ability to work well under pressure and meet deadlines.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice: Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state, or local law.
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