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Assistant to Executive Leadership

2 months ago

Arlington, Virginia, United States QinetiQ Full time

Company Overview

We are a premier team of experts dedicated to delivering cutting-edge technology and products in robotic and autonomous systems, including ground, soldier, and maritime solutions across numerous global locations. Our contributions significantly advance research in sensor science, signal processing, data integration, artificial intelligence (AI), machine learning (ML), and augmented reality (AR).

At QinetiQ US, our specialized professionals in defense, aerospace, security, and related sectors collaborate to discover innovative methods for safeguarding the American Warfighter, Security Forces, and Allies. Joining QinetiQ US means playing a crucial role in enhancing the safety and security of our global community. By partnering with our clients, we strive to save lives, mitigate societal risks, and uphold the essential global infrastructure.

Why Join QinetiQ US?

If you are ready to tackle a diverse array of complex challenges, you will find a unique work environment where innovative teams merge various perspectives, disciplines, and technologies to uncover new solutions to intricate problems. In our inclusive and diverse setting, you can be yourself, feel appreciated, be respected, and achieve your full potential. QinetiQ US is committed to providing workplace flexibility, prioritizing the health and well-being of you and your family, and offering opportunities to work with purpose. We are dedicated to supporting your success in both your professional and personal endeavors.

Position Overview

QinetiQ US is looking for a motivated entry-level Administrative Assistant to provide support to our client at the Under Secretary of Defense for Intelligence and Security (USD(I&S)). The successful candidate will deliver routine administrative assistance to various leaders and advisors.

Key Responsibilities

  • Deliver a range of administrative support, including managing leadership calendars, organizing meetings, conferences, and video teleconferences.
  • Document and track meeting minutes while maintaining invitations and attendee contact lists.
  • Prepare documents in the appropriate Department of Defense format, which may involve technical writing, editing, proofreading, or overall documentation review.
  • Ensure documents are marked, filed, and retained according to OSD and federal records disposition schedules, as approved by the National Archives and Records Administration.
  • Assist action officers with all necessary correspondence actions, including formal letters, memoranda, briefing packages, activity reports, leadership reports, and travel/training/personnel documents.
  • Act as the administrative point of contact for government personnel in a sensitive compartmented information facility (SCIF), which includes monitoring access, preparing and maintaining essential logistics and security requirements, answering phones, and managing office files.

Required Qualifications

  • At least 1 year of relevant experience.
  • Top Secret clearance with SCI and SAP eligibility, with a willingness to undergo a counterintelligence polygraph if required.
  • Strong written and verbal communication skills, with a readiness to engage with colleagues, program leadership, and clients, including delivering presentations.

Preferred Qualifications

  • Experience with OSD, Pentagon, or Service Headquarters staff.
  • Military experience is advantageous.

Company EEO Statement

Accessibility/Accommodation:

If you require a reasonable accommodation due to a medical condition or disability during any part of the employment process, please let us know the nature of your request.

QinetiQ US is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive equal consideration for employment without regard to race, age, color, religion, creed, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.