Senior Litigation Administrative Assistant

2 weeks ago


Newark, New Jersey, United States Trust Point Inc. Full time

Trust Point Inc. is seeking a dedicated and experienced Senior Litigation Administrative Assistant to join our dynamic team. This role will be pivotal in supporting our commercial litigation division, ensuring smooth operations and effective communication.

Key Responsibilities:

  • Manage incoming and outgoing communications, including screening calls and relaying messages to legal professionals.
  • Draft, edit, and refine intricate legal documents, ensuring compliance with firm standards and formatting requirements.
  • Handle court submissions through electronic filing systems for both federal and state jurisdictions.
  • Compile and organize Tables of Authorities and Tables of Contents for legal documents.
  • Maintain accurate records of attorney billable hours and manage expense documentation.
  • Sort and distribute mail, as well as prepare outgoing correspondence.
  • Assist with various administrative tasks and special projects as assigned.

Qualifications:

  • High School Diploma or equivalent.
  • A minimum of 10 years of experience in a litigation environment, particularly in commercial litigation.
  • Must be a Notary Public or willing to obtain certification within six months of employment.
  • Proficient in Microsoft Office 365, iManage, Kofax, Best Authority, Aderant, Litera Compare, Big Hand Dictation System, and Compulaw.
  • Exceptional written and verbal communication skills with a keen eye for detail.
  • Strong interpersonal abilities, capable of working autonomously and collaboratively.
  • Ability to manage multiple tasks and prioritize effectively while delivering high-quality work.
  • Expertise in formatting complex legal documents.
  • Familiarity with electronic filing processes in both New Jersey and New York courts.
  • Knowledge of in-person and virtual notarization procedures.
  • Must be comfortable working at a computer for extended periods.

We encourage qualified candidates to consider this opportunity with Trust Point Inc. and look forward to reviewing your application.

Trust Point Inc. is committed to providing equal employment opportunities to all employees and applicants, prohibiting discrimination and harassment of any kind.


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