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Senior Executive Support Specialist

2 months ago

Newark, New Jersey, United States Rishabh RPO Full time
Job Overview

Position Title: Senior Executive Support Specialist

Location: Newark, NJ

Contract Duration: 9 months +

Compensation: $68 per hour

Work Arrangement: Hybrid (2 days onsite per week)

Role Summary:

The Senior Executive Support Specialist will play a crucial role in providing comprehensive administrative assistance to senior leadership within the organization. This position requires a proactive individual who excels in a dynamic environment and is capable of working autonomously.

The ideal candidate will report directly to the Head of Regional Content, North America, and will support various senior content leaders, particularly the Head of Creative Development. Flexibility and the ability to adapt to shifting priorities are essential as the demands of the role evolve.

Key Responsibilities:

  1. Efficiently manage executives' schedules, including the arrangement of complex meetings with both internal and external stakeholders.
  2. Collaborate with other executive assistants to ensure seamless coverage and support during out-of-office periods.
  3. Organize and adjust travel logistics, including flights, accommodations, and transportation, while managing expense reporting.
  4. Coordinate executive participation in significant public engagements, including travel arrangements and preparation materials.
  5. Facilitate effective internal communication among content leadership across various regions.
  6. Provide relationship management assistance, including follow-ups and data management.
  7. Assist in the organization of large team meetings and events, ensuring all logistical details are handled.
  8. Perform additional administrative tasks as required, such as visitor coordination and catering arrangements.

Required Qualifications:

  • Exceptional interpersonal skills and a high level of professionalism.
  • Proficiency in Microsoft Outlook and the Office Suite, particularly Word and Excel.
  • Strong verbal and written communication abilities.
  • Excellent organizational and prioritization skills.
  • Capacity to thrive in a fast-paced and changing environment while maintaining composure.
  • Ability to identify potential issues and propose effective solutions.
  • Demonstrated accountability and a proactive approach to task completion.