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Lead Executive Assistant

2 months ago

Newark, New Jersey, United States Vantage Point Consulting Inc. Full time

Position Title: Senior Executive Assistant

Company: Vantage Point Consulting Inc.

Location: Hybrid

Role Overview:

The Vantage Point Consulting team is in search of a versatile and proactive individual who excels in a dynamic work environment and demonstrates the ability to operate independently.

Key Responsibilities:

  • Efficiently manage the calendars of senior executives, including the arrangement of intricate meetings with external stakeholders and internal teams.
  • Collaborate with other executive assistants to ensure seamless coverage and support for senior management.
  • Organize and adjust travel logistics, including flights, accommodations, and transportation, while overseeing expense reporting.
  • Coordinate with internal communications to enhance executive visibility at significant public engagements.
  • Facilitate internal communications on behalf of leadership across various regions.
  • Provide support in relationship management, including follow-ups and data management.
  • Assist in the planning and execution of large-scale team meetings and events.
  • Perform additional administrative tasks as required, such as visitor management and catering arrangements.

Required Qualifications:

  • Exceptional interpersonal skills and a high level of professionalism.
  • Proficiency in Microsoft Outlook and the Office Suite, particularly Word and Excel.
  • Strong verbal and written communication abilities.
  • Outstanding organizational and prioritization skills.
  • Capacity to thrive in a fast-paced and changing environment while maintaining composure.
  • Ability to identify potential issues and propose effective solutions.
  • Demonstrated accountability and a proactive approach to task completion.