Administrative Support Specialist
5 days ago
MDW Associates, LLC is seeking a skilled Administrative Support Specialist to provide protocol support to our Missile Defense Agency (MDA) client at Redstone Arsenal, AL.
The successful candidate will be responsible for coordinating, planning, and executing all aspects of protocol functions, objectives, and initiatives.
Key responsibilities include:
- Assisting in the planning and coordination of visits by Distinguished Visitors, Very Important Persons (VIPs), and other official visitors.
- Providing administrative, protocol, and event management support for award ceremonies, retirements, and other internal events.
- Coordinating events, including facilities, speakers, graphics, scripts, guest lists, invitations, seating arrangements, flags, rendering of honors, decorations, receptions/receiving lines, menu selections, event set-up/clean up, etc.
- Preparing itineraries for official visitors, ensuring all arrangements for escort service, meetings, transportation, etc. have been properly coordinated and all responsible parties advised.
- Providing briefs concerning special plans and procedures pertaining to visits.
- Participating in required planning meetings as required.
- Tracking official visitors to coordinate office space and parking.
- Reserving office and conference space for events.
- Reviewing detailed plans to ensure consistency with established policies and procedures.
- Maintaining files on visits, awards, ceremonies, and presentations conducted.
- Coordinating external visitor base access and badges.
Clearance Requirement:
Candidates for this position must currently possess an Active US DoD Secret Clearance (or higher).
Education Requirement/Required Years of Experience:
We are recruiting candidates with various levels of experience. Your answers to the job questions will help us determine which positions you are qualified for.
Company Description:
MDW Associates, LLC is a small business headquartered in Washington, DC with offices in Huntsville, AL. We provide Federal government clients with consulting, management services, advisory and assistance services, decision support, strategic planning, process planning and improvement, task execution and metrics analysis.
Our mission is to make our clients more successful by providing honest assessments, exceptional analysis, prudent advice, direct communication, and hard work.
Our core capabilities include:
- Strategic Planning
- Cost Estimating
- Budget Programming and Justification
- Budget Execution
- Acquisition Management
- Financial Systems Support & Integration
MDW Associates, LLC is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, religion, color, sex, sexual orientation, gender identity, national origin, age, marital status, covered veteran status, mental or physical disability, pregnancy or any other unlawful basis unrelated to the ability to do the job.
We offer a competitive and comprehensive benefits and compensation package for our employees, including but not limited to:
- Health
- Dental
- Vision
- Group Life Insurance/Long Term Disability/Short Term Disability
- Retirement/401(k)
- Flexible Leave Policy
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