Administrative Support Specialist
4 weeks ago
Circle of Hope Services Huntsville is a client-centered organization that assists our clients in the community with gaining the skills and resources to be their best self and live their best life. We pride ourselves on giving the best services, structures, and practices in partnership with the client, to give them more than just client satisfaction but an awesome client-centered experience.
We are looking for an energetic and motivated Administrative Assistant to provide necessary admin support to day-to-day operations. The successful candidate will have experience and a comfort level with interacting with our leadership team in a fast-paced environment.
This is a full-time position responsible for providing necessary admin support to day-to-day operations including:
- Office management, maintaining HR files and medical records;
- Processing incoming mail, creating and distributing documents.
Key Responsibilities
The ideal candidate will be responsible for:
- Greeting visitors to the office and responding to general phone calls or forwarding to appropriate staff;
- Receiving and coordinating all incoming calls, providing essential information to clients and referral sources that are appropriate for services;
- Maintaining confidentiality of client medical records in accordance with state and federal laws, insurance verification;
- Performing as office liaison, interfacing with referral sources, outside agencies, health professionals, and field staff;
- Preparing correspondence, emails, thank-you letters, greeting cards, and other documents as needed in support of the organization;
- Verifying client insurance eligibility;
- Compiling daily and weekly intake reports.
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