New Development Leasing Coordinator

1 day ago


Brooklyn, New York, United States Urban Associates, LLC Full time
Job Title: New Development Leasing Administrator

About the Role:

The New Development Leasing Administrator will provide administrative support to the leasing office at a newly constructed, luxury apartment building in Brooklyn. This role reports directly to the Leasing Manager and is responsive to the District Leasing Manager and other department heads.

Key Responsibilities:

  • Reception and Office Management:
    • Answer and direct calls received at the property's leasing office
    • Organize and schedule internal meetings and apartment tours using Outlook shared calendar and Yardi Rentcafe CRM
    • Maintain proper lease file organization
    • Ensure that the office is well-organized and properly stocked with supplies
    • Maintain, monitor, and distribute leasing agent work schedule
  • Data, IT, and Reports:
    • Prepare reports and update leasing records for distribution
    • Assist in distribution/collection of resident satisfaction surveys
    • Track web page functions
    • Conduct market surveys, comprehensive analysis, and community research and outreach
    • Update status reports and distribute performance summaries
  • Broker Relations:
    • Manage database of partner brokers and conduct daily and weekly outreach with updates on pricing and availability
    • Coordinate Broker open houses
  • Training:
    • Train Leasing Representatives on existing, updated, and new documentation requirements
    • Identify and propose ways for improving onboarding procedure
  • Paperwork:
    • Process applications and prepare leases for signing

Requirements:

  • Willing to work weekends (Saturdays and Sundays)
  • Solution-oriented attitude
  • Minimum one year of multi-family leasing experience
  • Ability to multi-task and prioritize work loads
  • Strong attention to detail and well-organized in a fast-paced environment
  • Updated understanding of rent stabilization rules and regulations
  • Proficient in Microsoft Word and Excel
  • Excellent customer service and follow-up
  • Trained in Fair Housing regulations
  • Articulate in written and verbal communication
  • Flexible schedule: weekends required
  • Solid and consistent work history with excellent references
  • Team-oriented, self-motivated, and positive
  • Experience in hospitality and/or mixed-income buildings, a major plus

What We Offer:

  • Paid time off
  • Paid holidays
  • A generous medical, dental, and LTD coverage plan
  • 401K Match
  • $60,000 - $70,000 annual salary


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