Administrative Assistant

9 hours ago

San Antonio, Texas, United States Canadian Executive Search Group (USA) Inc Division of Arrow Group of Companies Full time
Job Title: Administrative Assistant

We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team at Canadian Executive Search Group (USA) Inc / Division of Arrow Group of Companies in San Antonio, TX.

Job Summary:

The successful candidate will provide administrative support to our recruitment team, ensuring the efficient operation of our office. This includes answering phone calls, scheduling meetings, and supporting visitors. Additionally, the candidate will be responsible for carrying out administrative duties such as filing, typing, copying, binding, and scanning.

Key Responsibilities:
  • Post job ads, conduct initial screenings, and schedule interviews.
  • Assist recruiters, hiring teams, and candidates to ensure a smooth hiring process.
  • Provide administrative support to ensure the efficient operation of the office.
  • Answer phone calls, schedule meetings, and support visitors.
  • Carry out administrative duties such as filing, typing, copying, binding, and scanning.
  • Complete operational requirements by scheduling and assigning administrative projects and expediting work results.
  • Make travel arrangements for senior staff.
  • Exhibit polite and professional communication via phone, email, and mail.
  • Support the team by performing tasks related to organization and strong communication.
  • Develop administrative staff by providing information, educational opportunities, and experiential growth opportunities.
  • Ensure the operation of equipment by completing preventive maintenance requirements and evaluating new equipment and techniques.
  • Provide information by answering questions and requests.
  • Maintain supplies inventory by checking stock, anticipating needed supplies, and placing and expediting orders.
Requirements:
  • High school diploma or equivalent education required.
  • 1-2 years of administrative assistant experience.
  • Experience in a warehouse or construction administration is a plus.
  • Knowledge of Microsoft Office, including Word, Excel, and Outlook.
  • Bilingual preferred but not required.

We offer a competitive salary, weekly pay, and a recruitment bonus. If you have a "Can Do" attitude, attention to detail, and the ability to multi-task in an ever-evolving work environment, we encourage you to apply.

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