Construction Office Administrative Coordinator

2 weeks ago


San Jose, California, United States The Pacific Companies Full time
Position Overview:

The Pacific Companies, recognized as a leading Affordable Housing Developer, is dedicated to enhancing communities through effective real estate development. We are currently seeking a skilled Administrative Assistant to oversee operations at our construction site.

Key Responsibilities:
- Manage clerical duties including mail sorting and distribution
- Welcome clients, visitors, and staff as necessary
- Maintain an inventory of office supplies and place orders as required
- Organize and maintain files
- Handle incoming phone calls and relay messages
- Ensure the office environment is efficient and organized
- Schedule meetings and coordinate invitations for participants
- Perform additional office and field tasks as assigned

Required Qualifications:
- High school diploma or equivalent
- Capability to navigate an active construction site and ascend multiple flights of stairs weekly
- Familiarity with Personal Protective Equipment (PPE) requirements
- Previous experience in an administrative role or similar field is advantageous
- Strong written communication skills and proficiency in word processing
- Ability to collaborate effectively within a team
- Excellent interpersonal communication skills
- Valid driver's license is necessary
- Prior experience in a construction office setting is a plus

Our organization has successfully completed numerous multifamily and special-use projects, reflecting our commitment to quality and community satisfaction.



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