Construction Office Administrative Coordinator

2 weeks ago


San Jose, California, United States The Pacific Companies Full time

Site Office Administrative Support Specialist

The Pacific Companies, recognized as a leading Affordable Housing Developer, is dedicated to enhancing communities through innovative real estate development. With a focus on addressing the critical housing shortage across the nation, we are committed to delivering projects that prioritize sustainability and livability.

We are seeking a skilled Administrative Assistant to oversee operations at our construction site.

Key Responsibilities:

  • Managing clerical functions, including mail sorting and distribution
  • Welcoming clients, visitors, and staff as necessary
  • Tracking office supplies and placing orders as required
  • Organizing and maintaining files
  • Handling incoming phone calls
  • Taking and relaying messages
  • Ensuring efficient office operations
  • Coordinating meetings and sending invitations to participants
  • Performing additional general office and site-related tasks as assigned

Required Qualifications:

  • High school diploma or associate degree
  • Ability to navigate five flights of stairs weekly
  • Comfortable working in an active construction environment
  • Willingness to wear necessary Personal Protective Equipment (PPE): boots, hard hat, and vest
  • Previous experience as an office assistant or in a similar role is preferred
  • Strong writing skills and proficiency in word processing
  • Ability to collaborate effectively within a team
  • Excellent communication abilities
  • Possession of a valid driver's license
  • Experience in a construction office setting is advantageous, though not mandatory

Our dedicated team has successfully completed over 200 multifamily, charter school, and special-use projects throughout the western United States, representing an impressive asset value exceeding $1.5 billion. This success has resulted in a diverse portfolio that meets the needs of residents, investors, and communities alike.



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