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Office Support Specialist
2 months ago
Aspire Public Schools is a network of high-performing, college-preparatory charter schools serving scholars in communities across California. Founded in 1998, Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation.
Our purpose is to prepare our scholars for success in college, career, and life. We set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives.
At Aspire, we value Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy. Our community of students, families, teachers, and staff comes together to learn, work, and play in an environment grounded in these values.
Job SummaryThe Office Assistant is responsible for assisting the Business/Office Manager in overall office operations of the school. This role reports to the Business/Office Manager and works closely with all levels within the school and Home Office, as well as with students, parents, and outside consultants/vendors.
Essential Functions- School Site Operations
- Provides administrative support for the Business/Office Manager and Principal, including screening visitors/telephone calls, managing correspondence, managing calendars, scheduling meetings, ordering supplies, and conducting necessary communications.
- Processes documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters.
- Assists in the maintenance of student records, ensuring they are complete, accurate, and properly organized.
- Assists in all aspects of student registration, enrollment, and attendance reporting, including supporting parents with applications and educating parents on the importance of regular attendance, as directed by the Business/Office Manager.
- Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting as well as truancy compliance and scholars with alternative programs.
- Supports with testing administration, including record-keeping.
- Manages confidential information appropriately.
- May assist in free/reduced lunch program reporting.
- Administers first aid and medication to students to meet immediate health care needs, including attendance at required training.
- Assists in the collection and processing of payments for various events, such as lunch deposits, donations, and fundraisers, according to Aspire policy and best practices.
- Supports administrators in behavior response with scholars, including nurturing and developing relationships with students, supporting social-emotional development of scholars, and behavioral reporting compliance.
The Office Assistant attends all relevant Aspire-wide professional development and training sessions.
Additional ResponsibilitiesThe Office Assistant may be required to perform other related duties as required and assigned.
QualificationsThe ideal candidate will possess strong time management and multitasking skills, as well as strong interpersonal and communication skills. They will be able to work with constant interruptions and remain focused, understand and carry out oral and written instructions, and learn new procedures and upgrade skills in order to meet changing job conditions.
The candidate will also be able to work independently as well as with a team, demonstrate a professional appearance and manner, and possess fluency in Spanish, which is highly desirable.
The minimum educational requirement is a High School Diploma, and the candidate should have at least 2 years of experience in a fast-paced, ever-changing administrative position, preferably in a school environment.
The candidate should also be proficient in Microsoft Office, network printing, copiers, and fax machines.
The physical requirements of the job include standing, walking, or bending over, kneeling, crouching, reaching overhead, grasping, pushing, and pulling. The candidate should be able to move, lift, and/or carry up to 30 pounds to shoulder height.
The candidate should also be able to demonstrate normal depth perception, sit, walk, or stand for extended periods of time, and have dexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephone.
The candidate should be able to see and read a computer screen and printed matter with or without vision aids, read and understand rules and policies, labels, and instructions, hear and understand speech at normal levels and on the telephone, and verbal communications, including the ability to speak and hear at normal room levels and on the telephone.
The candidate should also be able to clear the Department of Justice background screening, be authorized to work in the United States, and provide health (TB) clearance.
