Office Support Specialist
4 weeks ago
MVE & Partners, INC. is seeking a highly organized and detail-oriented Office Administrative Assistant to support the daily operations of our U.S. based offices. As the first point of contact for clients and visitors, this role plays a key role in creating a welcoming environment.
Key Responsibilities:
- Provide administrative support to management and the company, including responding to voicemail messages, screening visitors, and resolving routine and complex inquiries.
- Maintain and supply kitchens, bathrooms, and snack stations daily, and conference rooms between meetings.
- Order and organize office supplies, kitchen supplies, snacks, and company-provided bathroom supplies.
- Coordinate office events, including presentations, lunch & learns, and other activities.
- Manage incoming and outgoing deliveries and mail, including delivery drop-offs.
- Coordinate with 3rd party vendors to schedule and organize lunch and learns.
- Assist with travel arrangements for employees and senior management.
- Perform other administrative tasks as assigned.
Requirements:
- Intermediate to advanced level of proficiency with Microsoft Teams, Word, Excel, PowerPoint, and Outlook.
- Excellent communication and interpersonal skills.
- Ability to follow direction and deliver results in a timely manner.
- Detail-oriented and well-organized.
- Proactive self-starter who seeks to identify and complete office-related tasks.
- Resourceful, adaptable, and able to handle challenges with confidence and creativity.
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