Clerical Assistant

4 weeks ago


Amherst, Massachusetts, United States UMass Amherst Full time
About UMass Amherst

UMass Amherst is a leading public research university, offering a wide range of undergraduate, graduate, and professional degrees. Our scenic campus in Western Massachusetts provides a unique blend of academic rigor and natural beauty.

Job Summary

This role involves managing the financial aspects of the Chemistry department, including purchasing, billing, and reimbursements. The successful candidate will work closely with the Business Manager and exercise judgment in day-to-day activities.

Key Responsibilities
  • Inform department members of new or revised purchasing and accounting procedures.
  • Process department purchase orders and invoices, resolving any issues that arise.
  • Prepare financial reports and forms, including obtaining approval signatures for expense transfers.
  • Organize and process reimbursements for travel, honoraria, meals, and other expenses.
  • Assist with vendor relations, submitting bankcard expense reports, and departmental billing as needed.
  • Create and maintain spreadsheets to track expenses related to specific projects.
  • Receive and record all deposits made to the department and income from outside agencies.
  • Serve as the official record keeper for all financial documentation within the department.
  • Assist with seminar coordination and respond to inquiries from faculty, staff, students, and vendors.
Requirements
  • High school diploma or equivalent, plus a minimum of three years of relevant office experience.
  • Ability to use spreadsheet and database programs, word processing, and email.
  • Strong organizational skills, attention to detail, and excellent interpersonal skills.
  • Ability to work with minimal supervision and take initiative in carrying out projects and reports.
Preferred Qualifications
  • Knowledge of UMass Systems, particularly the finance systems.
  • Experience in an academic department is preferred.
Work Environment

This is a typical office environment with a standard work schedule of Monday to Friday, 9:00am to 5:00pm.

Salary Information

This position is classified as a USA/MTA Non-Exempt Grade 13.



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