Administrative Assistant IV
4 days ago
Job Summary
This position involves responsibility for financial management, including purchasing, billing, and reimbursements for the Chemistry department. The successful candidate will work under the direct supervision of the Business Manager, exercising considerable flexibility in day-to-day activities.
Key Responsibilities
- Inform department members of new or revised purchasing and accounting procedures.
- Process department purchase orders via the purchasing system.
- Process invoices received by the department, resolving any issues that arise.
- Prepare required forms and reports, obtaining necessary approval signatures for expense transfers.
- Process journal entries in the University system.
- Organize and process all reimbursements for travel, honoraria, meals, and other expenses, adhering to UMass Standards and Policies.
- Organize and submit all expense reports for department members post-travel.
- Assist the Financial Coordinator with vendor relations, submitting bankcard expense reports in finance systems, and departmental billing for established cost centers as needed.
- Create and maintain spreadsheets to track expenses related to specific projects.
- Receive and record all deposits made to the department and income from outside agencies.
- Serve as the official record keeper for all financial documentation within the department.
- Assist with departmental seminar coordination in a backup role and as needed.
- Respond to inquiries from faculty, staff, students, other departments, and vendors.
- Create shipping labels and handle shipping account setup/billing discrepancies as needed.
- Co-reception for the main office, answering the phone and handling general inquiries from visitors.
- Maintain office equipment, check office supply levels, and open and close the office suite each day.
- Receive packages and notify recipients.
- Large format poster printing in a backup role.
Additional Responsibilities
- Perform clerical tasks as requested, including processing forms, copying, scanning, and other related duties.
- Perform other duties as assigned in support of the Department of Chemistry and the College of Natural Sciences.
- Work collaboratively and effectively to promote teamwork, diversity, equality, and inclusiveness.
- Work in partnership with colleagues within the CNS community and across the campus to support the Dean's strategic priorities.
-
Clerk IV
1 week ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Clerk IV to join our team at the College of Natural Sciences (CNS) Advising Center at the University of Massachusetts Amherst. As a key member of our team, you will provide administrative support to the First Year Advising Center, ensuring the smooth operation of our daily activities.Key...
-
HR Clerk IV
5 days ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryThe University of Massachusetts Amherst seeks a skilled and detail-oriented Clerk IV (Leaves Specialist) to join its Human Resources team. This role is responsible for managing the execution of the Family Medical Leave Act (FMLA)/leave requests, Workers' Compensation cases, requests for accommodations, and electronic personnel actions.Key...
-
Administrative Assistant IV
1 month ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout UMass AmherstUMass Amherst is a nationally recognized public research university offering a wide range of undergraduate, graduate, and professional degrees. Located in the scenic Pioneer Valley of Western Massachusetts, the university provides a rich cultural environment in a picturesque setting close to major urban centers.Job SummaryThis role is...
-
Clerk IV Position
5 days ago
Amherst, Massachusetts, United States University of Massachusetts Full timeJob SummaryThe University of Massachusetts is seeking a highly organized and detail-oriented Clerk IV to support the mission of the CNS First-Year Advising Center. This position will coordinate all advising activity, manage the advising calendar, and maintain the day-to-day operations of the Advising Center. The successful candidate will serve as the primary...
-
Administrative Coordinator
3 weeks ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout UMass AmherstUMass Amherst is a nationally ranked public research university offering a full range of undergraduate, graduate, and professional degrees. Our scenic campus in Western Massachusetts provides a rich cultural environment and a bucolic setting close to major urban centers. As part of the Five Colleges, we add to the intellectual energy of...
-
Executive Administrative Assistant
3 weeks ago
Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full timeJob Title: Executive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking an experienced Executive Administrative Assistant to provide high-level administrative support to our executive team. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and interpersonal skills.Key...
-
Executive Administrative Assistant
6 days ago
Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full timeExecutive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our Office Services team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...
-
Executive Administrative Assistant
1 month ago
Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full timeExecutive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our executive support team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...
-
Executive Administrative Assistant
4 weeks ago
Amherst, Massachusetts, United States Imagine Staffing Technology, An Imagine Company Full timeExecutive Administrative AssistantImagine Staffing Technology, An Imagine Company is seeking a highly skilled and organized Executive Administrative Assistant to join our dynamic team. As a key member of our office services team, you will provide exceptional support to our executive team, ensuring seamless operations and maintaining the highest level of...
-
Administrative Assistant
4 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Full timeJob SummaryThis role provides administrative support to the Department of Women, Gender, and Sexuality Studies at the University of Massachusetts. The successful candidate will work closely with the Chair and faculty to manage departmental operations, including personnel management, financial management, scheduling, event planning, and academic support.Key...
-
Administrative Assistant
6 days ago
Amherst, Massachusetts, United States UMass Amherst Full timeAbout UMass AmherstUMass Amherst, the Commonwealth's flagship campus, is a nationally recognized public research university offering a comprehensive range of undergraduate, graduate, and professional degrees.The University is situated on nearly 1,450 acres in the picturesque Pioneer Valley of Western Massachusetts, providing a rich cultural environment in a...
-
Assistant Director, Finance and Administration
2 weeks ago
Amherst, Massachusetts, United States University of Massachusetts Amherst Full timeJob SummaryUnder the general direction of the Assistant Dean, Administrative Services & Human Resources, the Assistant Director will oversee all day-to-day business functions for the Libraries, including travel reimbursements, vendor maintenance, purchasing, accounts payable, billing, deposits, statistical and financial reporting, grant paperwork processing,...
-
Substitute Nurse
4 weeks ago
Amherst, Massachusetts, United States School Administrative Unit 39 Full timeJob SummaryWe are seeking a skilled and compassionate Substitute Nurse to join our team at School Administrative Unit 39. As a Substitute Nurse, you will provide direct and indirect care to students, maintaining health records and collaborating with teachers and administrators to ensure effective daily health supervision.ResponsibilitiesProvide direct and...
-
Amherst, Massachusetts, United States Amherst College Full timeJob Title: Administrative Assistant for AI in Liberal ArtsAmherst College is seeking a highly skilled and organized Administrative Assistant to support the development and implementation of the Artificial Intelligence in the Liberal Arts (AILA) initiative.Responsibilities:Manage the AILA budget, including handling reimbursements and honoraria, processing and...
-
Substitute Nurse
1 month ago
Amherst, Massachusetts, United States School Administrative Unit 39 Full timeJob SummaryWe are seeking a skilled and compassionate Substitute Nurse to provide direct and indirect care to students in our schools. As a Substitute Nurse, you will work collaboratively with teachers and administrators to ensure effective daily health supervision of all students.Key ResponsibilitiesProvide direct and indirect care to students in compliance...
-
Nurse Substitute
3 weeks ago
Amherst, Massachusetts, United States School Administrative Unit 39 Full timeJob Title: Substitute NurseWe are seeking a qualified Substitute Nurse to join our team at School Administrative Unit 39. As a Substitute Nurse, you will provide direct and indirect care to students in compliance with school district policies, professional standards of practice, physician orders, and individual health plans.Responsibilities:Provide direct...
-
Amherst, Massachusetts, United States Amherst College Full timeJob Title: Administrative Assistant for AI in Liberal ArtsJob Summary:The Administrative Assistant for AI in Liberal Arts will provide administrative support to the Professor of Computer Science in the development and implementation of the Artificial Intelligence in the Liberal Arts (AILA) initiative at Amherst College.Responsibilities:Manage the AILA...
-
Amherst, Massachusetts, United States Amherst College Full timeJob Title: Administrative Assistant for AI in Liberal ArtsAmherst College is seeking a highly skilled and motivated Administrative Assistant to support the Artificial Intelligence in the Liberal Arts (AILA) initiative. The successful candidate will work closely with the Professor of Computer Science to manage the AILA budget, administer hiring and payroll...
-
Administrative Assistant for AI in Liberal Arts
4 weeks ago
Amherst, Massachusetts, United States Amherst College Full timeJob DescriptionAmherst College is seeking a highly skilled and organized Administrative Assistant to support the Artificial Intelligence in the Liberal Arts (AILA) initiative. The successful candidate will assist the Professor of Computer Science in the development and implementation of AILA, a part-time (25-hour per week) academic year position starting at...
-
Nurse Substitute
3 weeks ago
Amherst, Massachusetts, United States School Administrative Unit 39 Full timeJob Title: Substitute NurseJoin our team of dedicated healthcare professionals as a Substitute Nurse at School Administrative Unit 39. As a Substitute Nurse, you will provide direct and indirect care to students in compliance with school district policies, professional standards of practice, physician orders, and individual health...