Operations and Safety Assistant

3 weeks ago

Santa Monica, California, United States Safe Place for Youth Full time
About the Role

We are seeking a highly motivated and detail-oriented individual to join our team as a Safety and Operations Coordinator. This is an exciting opportunity to gain real-world experience in a dynamic and fast-paced environment.

Key Responsibilities
  • Provide administrative support to the Operations team, including a wide range of tasks to ensure the smooth operation of our programs.
  • Monitor and manage the flow of information, including phone calls and emails, to ensure timely and accurate communication.
  • Log, open, sort, and distribute incoming mail and packages.
  • Prepare meeting agendas, materials, and take meeting minutes to ensure effective communication and decision-making.
  • Develop and maintain PowerPoint presentations to support team meetings and presentations.
  • Participate in meetings as directed, generating agendas, recording minutes, and supporting follow-up and deliverables.
  • Support the HR department with administrative functions as needed.
  • Demonstrate a professional work ethic and maintain a flexible work schedule to meet the needs of the team.
  • Develop and maintain strong written and verbal communication skills to effectively interact with colleagues and stakeholders.
Requirements
  • Must have a valid driver's license or state ID.
  • Must be at least 18-24 years of age.
  • Must be currently attending a university or college while pursuing a Bachelor's or Master's Degree.
  • Familiarity with our organization and services is a plus.
  • Ability to work with individuals from diverse backgrounds and experiences.
Work Environment and Physical Requirements
  • Prolonged periods of sitting at a desk and working on a computer.
  • Changes in the environment, such as the office or outdoors.
  • Physical effort/lifting, such as sedentary- up to 15-20 pounds at times.
Mandated Reporting Requirements

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

COVID-19 Vaccination Requirements

Effective August 9, 2021, the State Health Officer has mandated that all workers, paid or unpaid, in homeless services organizations must provide proof of vaccination. If eligible for a booster shot, proof of booster is also required. If not fully vaccinated, weekly COVID-19 testing is necessary depending on the program.

EEO Statement

All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. Safe Place for Youth does not discriminate on the basis of any protected status under federal, state, or local law.

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