Vendor Payment Specialist

2 days ago

Milwaukee, Wisconsin, United States Centers for Independence Full time
Job Title: Vendor Payment Specialist

Centers for Independence is seeking a highly skilled Vendor Payment Specialist to join our team. As a key member of our financial operations team, you will play a critical role in ensuring timely payments to our vendors and participants.

Job Summary:

The Vendor Payment Specialist is responsible for verifying, reviewing, and entering various claims accurately by the required deadlines. This includes processing invoices, verifying vendor information, and entering invoice information without error. You will work closely with the post-audit team to review and correct any missing vendor information and ensure that payroll is entered correctly to match EVV visits prior to payroll closure.

Key Responsibilities:
  • Process invoices by organizing them effectively and verifying vendor information timely and accurately.
  • Enter invoice information without error while maintaining high volume production requirements.
  • Work with the post-audit team to review and correct any missing vendor information by the weekly deadline.
  • Ensure that payroll is entered correctly to match EVV visits prior to payroll closure and communicate discrepancies with the EVV resolution team.
  • Review, analyze, and troubleshoot invoice payments for billing and payroll inquiries in a timely manner.
  • Review discrepancies between claims and budget authorizations.
  • Adhere to weekly deadlines for completing data entry for multiple invoices and claims while maintaining high volume production requirements.
  • Transcribe comments to FMS and Laserfiche care notes accurately and timely.
  • Provide courteous and professional service in any inquiries via email, in person, and by phone to co-workers, managers, vendors, participants, ICA, and state programs within a timely manner.
  • Report numbers to management for program audits.
  • Communicate trends and process improvements to management to help develop efficiencies within areas.
  • Maintain understanding of multiple payment rules, regulations, and requirements of the program.
  • Ensure all transactions are supported by appropriate documentation and files are maintained according to record retention requirements.
  • Abide by program policy, handbook, and waiver requirements.
  • Establish and maintain professional and effective customer service to vendors and participants.
  • Understand, process, and troubleshoot transit ticket procedures as required.
  • Perform job with a high degree of accuracy and work collaboratively with the post-audit team to resolve issues to ensure an accurate payroll and billing cycle.
  • Perform special assignments and/or projects as assigned.
Requirements:
  • High school diploma or equivalent required.
  • 2+ years of data entry experience preferred.
  • Ability to learn and work within multiple systems and applications.
  • Ability to do highly repetitive tasks while maintaining focus.
  • Analytical thinking and problem resolution.
  • Ability to think critically and innovatively.
  • Engage and work collaboratively with all levels of personnel within the company to achieve common goals.
  • Skill and ability in making decisions, considering a variety of complex factors.
  • Demonstrate professional written and verbal communication skills.
  • Ability to work in a demanding environment that requires short turn-around time.
  • Ability to prioritize and coordinate work to meet deadlines.
  • Adapt quickly to change.
  • Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA).
  • Ability and desire to cross-train; learn the work of other departmental staff to provide an effective back-up when needed.
  • Accepts personal responsibility for the quality and timeliness of his or her work and assumes ownership of the results.
  • Possess the desire to learn and grow with the job, enhancing responsibility and skill to a higher level.
Physical Requirements, Visual Acuity, and Work Conditions:

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal. Work conditions may be stressful at times. Most of the work will be performed in an office environment. Additional time and effort beyond a normal workweek may be required to accomplish company and individual objectives and to provide a high level of service to our members.

This is a general outline of the essential functions of this position and shall not be construed as an all-inclusive description of all work requirements and responsibilities that may be inherent in this position. The employee may be required to perform other job-related duties as requested by the designated work leader(s). All requirements are subject to change over time.

CFI is an Equal Opportunity/Affirmative Action Employer and promotes a Drug Free Work Environment.

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