Senior Event Planning Manager

7 days ago

New York, New York, United States Blue Owl Full time

About Blue Owl

Blue Owl is a leading asset management company that is redefining the financial services industry. With over $192 billion in assets under management, we invest across three multi-strategy platforms: Credit, GP Strategic Capital, and Real Estate. Our strong permanent capital base provides businesses with private capital solutions to drive long-term growth and offers institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation.

Job Summary

We are seeking a highly skilled Senior Event Planning Manager to join our team. As a key member of our events team, you will be responsible for planning, organizing, and executing a wide range of events aimed at fostering connections, promoting our brand, and engaging with various stakeholders.

Key Responsibilities

  • Event Planning and Management
    • Collaborate with internal teams and external vendors to plan, coordinate, and execute a variety of events, including conferences, seminars, networking events, client meetings, and fundraising initiatives.
    • Develop event timelines, budgets, and work plans to ensure successful execution.
    • Source and negotiate contracts with event venues, suppliers, and service providers.
    • Manage event logistics, such as registration, attendee lists, catering, audiovisual requirements, and transportation.
    • Oversee event setup, including branding, signage, and promotional materials.
    • Coordinate post-event activities, such as gathering feedback, analyzing metrics, and producing event reports.
    • Take ownership of event invitations and communication strategies, including crafting engaging and professional content, managing RSVPs, and maintaining accurate attendee lists.
    • Track event metrics and proactively identify innovative event-related opportunities.
  • Relationship Management
    • Build and maintain strong relationships with key internal stakeholders, industry professionals, hotels, restaurants, and other third-party vendors.
    • Collaborate with stakeholders to align event strategies and objectives with overall branding and messaging goals.
  • Event Budget Management
    • Develop and manage event budgets to ensure cost-effective planning.
    • Monitor expenses, negotiate contracts, and track invoices to maintain accurate financial records.
    • Conduct post-event financial reconciliations and provide detailed reporting on expenditures.
  • Travel
    • This role will require occasional travel to domestic and international locations to oversee and manage events.

Qualifications

  • Bachelor's degree in Event Management, Hospitality, Marketing, Business, or a related field.
  • Proven experience in event planning, preferably within the financial services or professional services industry.
  • Strong project management skills, with the ability to handle multiple projects simultaneously and meet deadlines without error.
  • Collaborative team player.
  • Excellent interpersonal skills, including verbal and written communication.
  • Detail-oriented with exceptional organizational and problem-solving abilities.
  • Proficiency in event management software, such as Cvent and Microsoft Office Suite.
  • Flexibility to work outside regular business hours, including evenings and weekends, as required by event schedules.
  • Ability to maintain professional, polished, and positive demeanor while under pressure.

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