Administrative Program Coordinator

2 days ago

Austin, Texas, United States The University of Texas at Austin Full time
Job Summary

The University of Texas at Austin seeks an Administrative Program Coordinator to support the Advanced Energy Consortium (AEC) at The University of Texas at Austin. This position is located at the J.J. Pickle Research Campus in North Austin.

Key Responsibilities
  • Provide administrative support to the principal investigator, including managing correspondence and calendars, preparing reports, and handling travel arrangements.
  • Coordinate and schedule meetings, including preparing agendas, distributing materials, and taking minutes.
  • Prioritize tasks to ensure efficient workflow and handle confidential information with discretion.
  • Support grant writing and management, including preparing checklists for proposal packages, providing proofreading and editorial support, and assisting with post-award grant management.
  • Contribute to marketing efforts, including creating newsletters and maintaining an updated website, outreach to current and prospective members and funders, and participating in industry trade shows as needed.
Requirements
  • Bachelor's degree in science, engineering, or liberal arts related to earth and planetary systems.
  • Three years of relevant experience, including administrative support or project coordination, grant writing/management, fundraising, and stakeholder recruitment.
  • Proficiency in Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook, Project).
  • Excellent attention to detail and accuracy.
Working Conditions
  • May work around standard office conditions.
  • May work around chemicals.
  • May work around electrical and mechanical hazards.
  • Repetitive use of a keyboard at a workstation.
  • Use of manual dexterity.
  • Climbing of stairs.
  • Climbing of ladders.
  • Lifting and moving.
  • Occasional weekend, overtime, and evening work to meet deadlines.
  • Occasional travel intrastate, interstate, international.
  • Occasional fieldwork as necessary.
Required Materials
  • Resume/CV.
  • 3 work references with their contact information.
  • Letter of interest.

Please note that all applicants must apply through the University of Texas at Austin's online application system. The application is one page and requires the upload of a resume and any additional required materials.

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