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Executive Office Coordinator

2 weeks ago

Glendale, California, United States Optimize Practice Services Full time
Optimize Practice Services Overview

We are a growing company that values collaboration, innovation, and excellence. Our team is dedicated to providing exceptional support to our clients, and we are seeking a highly skilled Executive Assistant to join our team.

Job Description

The successful candidate will provide high-level support to three executives, including managing calendars, email inboxes, scheduling, and priorities. They will also oversee expense tracking and reporting, manage customer support, and assist with workflow documentation and process improvements.

Key Responsibilities

- Provide comprehensive administrative support to three executives
- Oversee expense tracking and reporting
- Manage customer support via phone and email
- Assist with workflow documentation and process improvements
- Coordinate office management tasks
- Handle project management and organizational responsibilities

Requirements

- 3+ years of executive assistant experience
- Strong proficiency in Microsoft Office Suite
- Exceptional organizational, time management, and prioritization skills
- Strong problem-solving abilities and attention to detail
- Excellent written and verbal communication skills
- A proactive, service-oriented mindset
- Ability to multitask effectively and handle sensitive information with discretion

What You'll Get

A competitive salary, a collaborative work environment, and opportunities for growth and development.