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Executive Assistant
1 month ago
Are you a proactive, resourceful, and highly organized Executive Assistant looking for an
opportunity to support dynamic leaders in a fast-paced, growing company? Optimize Practice
Alliance is seeking an experienced Executive Assistant to provide high-level support to three
executives while also assisting their partner company, OroMed, with administrative,
organizational, and customer support tasks.
This is a full-time, in-person position based in Glendale, CA, with hours from 9:00 AM - 6:00
PM, Monday through Friday.
Who We Are Looking For:
We need someone who thrives in a fast-moving environment, is a natural problem-solver, and
brings a positive, can-do attitude to their work. The ideal candidate is not only highly organized
and detail-oriented but also good-natured, proactive, and adaptable-able to anticipate needs,
streamline processes, and manage multiple priorities effortlessly.
This role is perfect for someone who enjoys being the go-to person for their team, ensuring
everything runs smoothly while fostering strong working relationships across the organization.
Key Responsibilities:
•Provide comprehensive administrative support to three executives, managing calendars,
email inboxes, scheduling, and priorities
•Oversee expense tracking and reporting, ensuring accuracy and timely processing
•Manage customer support via phone and email, serving as a point of contact for OroMed
customers
•Assist with workflow documentation, reporting, and process improvements using
Microsoft Office tools
•Coordinate office management tasks, including ordering supplies and ensuring smooth
daily operations
•Handle project management and organizational responsibilities, ensuring tasks are
completed efficiently and proactively identifying ways to improve systems
•Support executives with various ad hoc administrative and operational needs
What You Bring to the Team:
•3+ years of executive assistant experience supporting multiple leaders in a high-paced
environment
•Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams) and ability to
streamline workflow documentation
•Exceptional organizational, time management, and prioritization skills
•Strong problem-solving abilities and attention to detail
•Excellent written and verbal communication skills, with a strong sense of professionalism
and customer service
•A proactive, service-oriented mindset-you take initiative, anticipate needs, and thrive on
keeping things organized
•Ability to multitask effectively and handle sensitive information with discretion
Why Join Us?
•Competitive salary: $60,000 - $65,000 per year
•A collaborative, supportive, and growth-focused work environment
•The chance to work closely with driven, high-performing executives while making a
meaningful impact on two growing businesses
This is a unique opportunity for a talented Executive Assistant who loves bringing order to
chaos, keeping leaders on track, and ensuring that no detail falls through the cracks.
If you're looking for a role where you can take ownership, be valued for your contributions, and grow alongside a fantastic team, we'd love to hear from you
*Must live in or close to Glendale, CA*
To apply, please submit your resume.
