Administrative Coordinator

3 days ago


Pasadena, California, United States Top Tempo Technical Full time
About Top Tempo Technical

We are a woman-owned staffing company operating nationwide from our base in Pasadena. Our team seeks an experienced Administrative Assistant to support our operations.

The ideal candidate will have a background in office administration, with expertise in document creation, file management, and meeting coordination. A strong understanding of digital tools and excellent customer service skills are also essential.

Key Responsibilities
  1. Develop and maintain accurate employee records
  2. Schedule meetings and appointments using digital platforms
  3. Prepare and send high-quality documents and emails
  4. Provide exceptional customer service through inbound call handling
  5. Manage onboarding paperwork for new hires
  6. Arrange travel reservations for employees and oversee related expenses
  7. Support payroll and accounts teams as needed

Salary: $45,000 - $60,000 per annum, depending on experience. This position offers a competitive salary, reflecting the demands and requirements of the role.



  • Pasadena, California, United States CBIZ Full time

    About the JobThe Administrative Coordinator will be responsible for providing administrative support to the transactions department, handling various tasks and projects. The ideal candidate will have excellent organizational skills, attention to detail, and technical proficiency in MS Office and proprietary systems.Key Duties:Provide support to the...


  • Pasadena, California, United States RemX Full time

    About the RoleWe are looking for an experienced Administrative Coordinator to provide high-level administrative support in a fast-paced environment. The ideal candidate will have excellent organizational and communication skills.


  • Pasadena, California, United States Caltech Full time

    Caltech is a world-renowned science and engineering institute with a rich history of innovation. We are seeking a highly organized and detail-oriented individual to join our Dining Services team as an Administrative Assistant.Job SummaryThis is a full-time position under the direct supervision of the Director and General Manager of the Dining Services...


  • Pasadena, California, United States RemX Full time

    RemX is seeking a highly skilled Administrative Coordinator to join our team. As a key member of our administrative staff, you will be responsible for providing administrative support to our executives and management team.The ideal candidate will have a minimum of three years of secretarial/administrative experience and possess advanced writing, reading, and...


  • Pasadena, California, United States Accounting Firm Full time

    Job TitleWe are a Certified Public Accounting Firm in Pasadena seeking a full-time Administrative Coordinator to perform daily administrative duties and maintain accurate financial records.The ideal candidate will have experience working in an office, admin, or similar setting and possess strong communication skills. Proficiency in Microsoft Office Suite...


  • Pasadena, California, United States CSMC Pasadena Full time

    Job SummaryWe are seeking an experienced Administrative Service Coordinator to join our team at CSMC Pasadena. This is a travel-based, non-clinical position with a duration of 13 weeks.The ideal candidate will have strong administrative skills, excellent communication abilities, and the ability to work effectively in a fast-paced environment.


  • Pasadena, California, United States FULLER THEOLOGICAL Full time

    Job OverviewWe are seeking a highly skilled Administrative and Operations Coordinator to join our team at Fuller Theological Seminary. This is a part-time position that will provide administrative support to the Dean and Associate Dean of the School of Psychology & Marriage and Family Therapy (SoPMFT).


  • Pasadena, California, United States Shuster Advisory Group Full time

    Job SummaryWe are seeking a highly skilled and proactive Executive Assistant to provide comprehensive support to our Firm's CEO. As a key member of our team, you will possess exceptional organizational skills, a keen eye for detail, and the ability to manage multiple tasks seamlessly.Key Responsibilities:Administrative Support:Provide high-level...


  • Pasadena, California, United States City of Pasadena Full time

    Job Title: Senior Office AssistantAbout the JobThe City of Pasadena is seeking a highly skilled and experienced Senior Office Assistant to join our team. This role will be responsible for providing administrative support to various departments, ensuring seamless day-to-day operations, and contributing to the development of improved systems and procedures.Key...


  • Pasadena, California, United States CBIZ Full time

    In this Administrative Assistant role at CBIZ, you will play a critical part in supporting our Transactions team. Your primary responsibilities will include providing administrative support to the team, handling general tasks such as preparing closing binders, assisting with electronic filing, and maintaining accurate records. You will also assist the...


  • Pasadena, California, United States FULLER THEOLOGICAL Full time

    Job OverviewThe SoPMFT Deans' Office is seeking a highly organized and detail-oriented Administrative and Operations Coordinator to provide administrative support for the Dean and Associate Dean. This role will be responsible for managing complex schedules, coordinating events, and maintaining records.About Fuller Theological SeminaryFuller Theological...


  • Pasadena, California, United States Huntington Hospital Inc Full time

    Job OverviewHuntington Hospital Inc is seeking an experienced Office Manager to oversee the day-to-day operations of our pediatric clinic. As a key member of our team, you will be responsible for ensuring efficient and effective site operations, coordinating staffing and scheduling, managing budgets, and maintaining compliance with Foundation and office...


  • Pasadena, California, United States Accounting Firm Full time

    Job OverviewWe are a CPA firm seeking an experienced Administrative Assistant/Accounts Receivable to manage daily administrative tasks and maintain accurate financial records.The ideal candidate will have experience working in an office, admin, or similar setting, with a strong understanding of Microsoft Office Suite and QuickBooks. The successful candidate...


  • Pasadena, California, United States Volt Workforce Solution Full time

    Volt Workforce Solution is seeking a highly skilled and detail-oriented ISS Case Coordinator to join our team in Pasadena, CA. As an ISS Case Coordinator, you will play a crucial role in supporting the day-to-day operations of our International Student Services department.Salary: The estimated annual salary for this position is $58,480 - $60,400, based on a...


  • Pasadena, California, United States Hanger Clinic Full time

    Job SummaryHanger Clinic is a premier provider of orthotic and prosthetic services, seeking a skilled Front Office Administrative Assistant. This role requires providing administrative support, managing incoming phone calls, obtaining insurance authorization, and conducting billing research.The successful candidate will have strong computer proficiency,...


  • Pasadena, California, United States Longeviti LLC Full time

    Job SummaryWe are seeking a highly skilled Administrative Support Professional to join our team at Longeviti LLC. This is an excellent opportunity for someone who enjoys working in a fast-paced environment and is passionate about delivering exceptional results.About the RoleThe successful candidate will be responsible for providing administrative support to...


  • Pasadena, California, United States Astrana Health Full time

    Astrana Health is committed to delivering best-in-class care experiences for our patients and community. As a Clinical Office Administrator, you will support the daily operations of our medical clinic by providing administrative assistance, managing records, and coordinating logistics.This role will involve working closely with the operations team, medical...


  • Pasadena, California, United States Longeviti LLC Full time

    Job DescriptionLongeviti LLC is seeking a skilled Administrative and Technical Support Specialist to join our team.About the RoleThis role provides administrative and technical support to our clients, ensuring the smooth operation of our services.Key ResponsibilitiesProvide administrative support, including record-keeping, filing, and data entry.Assist with...


  • Pasadena, California, United States FULLER THEOLOGICAL Full time

    Job SummaryThe SoPMFT Deans' Office seeks an experienced Administrative and Operations Coordinator to provide high-level administrative support for the Dean and Associate Dean. This role will require strong organizational skills, attention to detail, and excellent communication abilities.About the PositionThis is a part-time, 20 hours/week position based on...


  • Pasadena, California, United States Top Tempo Technical Full time

    Top Tempo Technical, a woman-owned nationwide staffing company, is looking for an experienced Administrative Support Specialist to work in our Pasadena office. In this role, you will provide critical support to our team by performing various administrative tasks.Key Responsibilities:Draft emails and other written communicationsMaintain accurate records and...