Executive Administrative Assistant

4 weeks ago


Redmond, Washington, United States IFG - International Financial Group Full time
Job Title: Executive Administrator

We are seeking an experienced Executive Administrator to provide high-level administrative support to two General Managers and their teams. The ideal candidate will have a strong background in calendar management, travel coordination, and expense management.

About the Role
As an Executive Administrator, you will be responsible for managing the calendars of two GMs, coordinating complex travel arrangements, and handling expense management. You will also support team activities, contribute to the success of the Corporate Standards and Law Enforcement & National Security groups, and provide administrative support to the GMs and their teams.

Key Responsibilities
• Manage the calendars of two GMs, ensuring efficient scheduling and prioritization
• Coordinate complex travel arrangements, including flights, accommodation, and transportation
• Handle expense management, including processing expense reports and ensuring compliance with policies
• Organize and manage occasional events, offsites, team meetings, and catering logistics
• Provide team support to the Corporate Standards and Law Enforcement & National Security groups, including meeting bookings, tech support, facilities requests, and printing
• Contribute to special projects and tasks as required

Requirements
• 24 years of experience in a similar executive administration role
• Strong calendaring and calendar management experience
• Proficiency in Microsoft Outlook, Teams, and OneNote
• Experience in travel booking, expense management, PowerPoint, and Excel
• Excellent verbal and written communication skills
• Ability to multitask, prioritize, and manage time effectively
• Proven ability to maintain confidentiality and handle sensitive information

What We Offer
• Competitive hourly rate
• Opportunity to work in a positive and engaging environment
• Chance to contribute to impactful projects and initiatives

How to Apply
To apply for this role, please submit your resume highlighting your relevant experience and qualifications. Please ensure that your application provides accurate information.

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