Executive Assistant to CEO

2 days ago


Thousand Oaks, California, United States People Architects Full time
Executive Assistant to CEO

People Architects is partnering with a Westlake Village, California-based client to find a highly skilled Executive Assistant to support their CEO. This is a unique opportunity for a seasoned professional to join a dynamic team and drive business outcomes.

Key Responsibilities:

  • Act as the primary point of contact for internal and external stakeholders, representing the executive's priorities and facilitating high-level decision-making.
  • Ensure the smooth execution of daily operations by enforcing accountability to processes, managing workflows, and optimizing the executive's time and productivity.
  • Take ownership of executive scheduling, including balancing professional and personal commitments, managing competing priorities, and ensuring alignment with strategic objectives.
  • Manage sensitive correspondence on behalf of the CEO, ensuring timely responses and delegating tasks as appropriate to ensure smooth operation across the organization.
  • Oversee and manage key projects and initiatives, including liaising with external vendors, coordinating cross-functional teams, and ensuring successful execution of deliverables.
  • Plan, organize, and execute high-level meetings, events, and travel arrangements, providing detailed itineraries and documentation, and managing post-event follow-up.
  • Conduct strategic research and provide actionable recommendations on key business initiatives and decisions.
  • Play a pivotal role in supporting team cohesion, managing special projects, and ensuring a positive and efficient workplace environment.
  • Assist the CEO with personal tasks, including managing appointments, projects, and various responsibilities to ensure alignment between personal and professional commitments.

Requirements:

  • A strong, proactive leader with exceptional judgment, intellectual curiosity, and emotional intelligence to anticipate needs and lead with influence.
  • Professional, and able to represent the CEO with a high degree of poise and discretion, maintaining confidentiality at all times.
  • Comfortable navigating ambiguity, with the ability to pivot and adjust priorities in a dynamic environment.
  • Highly organized, with the capacity to manage complex, multi-faceted projects and deliver consistent results under pressure.
  • Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and an aptitude for learning and adapting to new technology systems.
  • A Bachelor's degree or equivalent experience, with a proven track record in high-level executive support, project management, or operations.

We are committed to a diverse and inclusive workplace. People Architects and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.



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