Accounts Receivable Specialist
2 weeks ago
Summary of Responsibilities: The Accounts Receivable Coordinator is responsible for compiling data, calculating fees, and generating invoices for billing purposes. This role involves collaboration with various departments to ensure the precise processing of collections and payments.
Key Responsibilities:
- Manage daily activities within the Billing and Collections department.
- Distribute AR emails, assigning customer accounts and responsibilities to team members.
- Collaborate with team members to monitor, review, and guarantee the accurate and timely submission of customer billing invoices.
- Ensure prompt recording of customer payments and daily cash deposits, reviewing reconciliation reports, and working with customers to confirm receipt of remittances.
- Allocate general ledger accounts for AR accounts on the income statement, including detailed descriptions on billing statements as required.
- Reconcile accounts receivable to match bank records across all subsidiaries, ensuring all entries are accurate for the GL team’s final reconciliation.
- Identify and address any missing weekly billings.
- Resolve misapplications of cash receipts and discrepancies such as double billing.
- Analyze daily, weekly, and monthly revenue to confirm receipt of all billing from operations.
- Set up new customer accounts in collaboration with the operations team.
- Maintain ongoing communication to ensure accurate customer billing.
- Respond promptly to customer inquiries.
- Organize records of billings and deposits.
- Issue credit memos as necessary.
- Investigate discrepancies in accounts.
- Ensure collection efforts are conducted on overdue customer accounts.
- Negotiate with customers regarding non-payment situations in partnership with management.
- Provide cross-training for team members.
- Assist with revenue-related tasks and reporting.
- Support all team members with inquiries regarding customer accounts.
- Develop new customer billing templates and processes.
- Assist with month-end closing activities.
- Prepare revenue flash reports and accruals.
- Create new items and customer profiles as needed.
- Demonstrate proficiency in Excel.
AAP/EEO Statement: Custom Goods, LLC is dedicated to ensuring equal employment opportunities for all employees and applicants, without regard to race, religion, color, sex, national origin, citizenship status, uniform service member status, age, disability, sexual and gender orientation, genetic information, or any other protected status in accordance with applicable laws. This commitment applies to all aspects of employment practices, including recruiting, hiring, promoting, transferring, compensation, benefits, training, leaves of absence, termination, and other employment terms and conditions.
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