Administrative Coordinator

5 days ago


Richmond, Virginia, United States VCU Health Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to provide confidential secretarial and administrative support to the team at VCU Health. The successful candidate will be responsible for providing exceptional administrative support, including data entry, coordination, and communication with various stakeholders.

Key Responsibilities
  • Provide administrative support to the team, including data entry, coordination, and communication with various stakeholders.
  • Assist with scheduling meetings and generating meeting minutes.
  • Research and resolve invoice and payment issues related to purchase orders and vendor invoices.
  • Enter purchase orders into the system to assist in procurement of equipment, software, and services.
  • Track and monitor purchase orders, and update and maintain records of financial transactions and vendor contracts.
  • Perform fiscal, bookkeeping, and accounting-related duties in preparing and maintaining fiscal, accounts payable-related records and reports.
  • Represent the department, requiring a high degree of communication, accountability, and responsibility.
  • Ensure that activities, meetings, and events are scheduled accurately, and provide timely information to assist with scheduling.
  • Handle urgent and sensitive information on a daily basis, while maintaining office confidentiality.
Requirements
  • Minimum of two (2) years of previous secretarial/administrative work experience in an office setting.
  • Previous experience with Microsoft Office applications and e-mail/calendaring.
  • High School Diploma or equivalent.
  • Post High School coursework in Business, Accounting, or a closely related field is preferred.
Working Conditions

The successful candidate will generally work day shift, Monday through Friday, but may require flexibility for special projects or to meet organizational needs.



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