Office Manager and Executive Assistant

19 hours ago


Pasadena, Texas, United States hi5 Full time
About the Role

We are seeking a highly organized and detail-oriented Office Manager and Executive Assistant to join our team at hi5. As the first point of contact for our clients and team members, you will be responsible for providing exceptional administrative support and ensuring the smooth operation of our office.

Key Responsibilities
  • Manage office administrative tasks, including welcoming guests, handling mail and courier services, and coordinating with our AV team.
  • Provide executive support to our Founder, including scheduling appointments, managing calendars, and coordinating travel arrangements.
  • Collaborate with our Creative Leads to understand and fill freelance requests, source outside talent, and ensure the creative team is properly staffed.
  • Assist with onboarding and offboarding processes for freelancers and full-time staff, including paperwork and finance details.
  • Manage our digital company calendar, coordinate with our People Experience team, and track time off requests.
  • Coordinate agency events, plan team off-sites, and execute client dinners.
  • Develop and implement processes to streamline resource bookings and improve efficiency.
Requirements
  • 3+ years of experience in office management, executive assistance, and resourcing.
  • Strong communication and interpersonal skills, with the ability to work in a fast-paced environment.
  • Proficiency in Google Docs, Google Calendar, Slack, Basecamp, and other digital platforms.
  • Ability to work off-hours and weekends as needed.
About hi5

hi5 is a full-service creative agency that takes a social-first approach to owning the moment. We're a diverse and inclusive team that values creativity, collaboration, and community. If you're passionate about delivering exceptional results and working in a dynamic environment, we'd love to hear from you.



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