Executive Assistant to Business Unit CEO

4 weeks ago

Eden Prairie, Minnesota, United States UnitedHealth Group Full time

About the Role:

UnitedHealth Group is seeking a highly skilled Executive Assistant to support the Chief Executive Officer and Chief of Staff of an Optum Business Unit. This is a unique opportunity to join a global organization that delivers care, aided by technology to help millions of people live healthier lives.

Key Responsibilities:

  • Provide day-to-day administrative support with proven attention to detail and sound judgement in a timely manner consistent with the highest level of performance and professionalism.
  • Effectively communicate with C-suite executives, their executive assistants and colleagues while building effective relationships and operating as a team player.
  • Manage the CEO's calendar and meeting scheduling, exercising judgement to ensure conflicts are prioritized effectively.
  • Be a workflow manager by knowing when deliverables are due and deadlines are met.
  • Proactively reach out to colleagues across the organization to obtain necessary information and materials.
  • Plan onsite and offsite meetings with internal and external stakeholders, and manage logistics, including schedules/agendas, addressing technology requirements, virtual meeting links, meeting materials, catering, etc.
  • Monitor mail, email and identify urgent requests.
  • Handle sensitive and confidential information with the utmost of discretion.
  • Create and edit Microsoft Office documents ensuring quality and accuracy.
  • Answer incoming requests for information; build knowledge base to be able to share answers or make the appropriate connections elsewhere.
  • Maintain a high level of organization and attention to detail.
  • Work independently, take initiative, anticipate needs and problem solve proactively.
  • Coordinate domestic and international travel, prepare detailed travel itineraries and process expense reports.
  • Create a welcoming environment for guests and employees.
  • Assist in addressing general policy and procedure issues.
  • Contribute to ad-hoc projects as needed.
  • Provide occasional support to other members of the executive team as needed.

Requirements:

  • High school diploma or GED.
  • 7+ years of general administrative support experience.
  • 3+ years of experience supporting C-suite leaders within a global, complex and fast-paced Fortune 500 organization.
  • Experience managing multiple priorities with dynamic business needs while effectively prioritizing to meet deadlines and deliver high quality results.
  • Experience making complex travel arrangements and coordinating large meetings across multiple time zones, including large group Teams virtual meetings, teleconferences and in-person all-day offsite events.
  • Experience working independently, taking initiative, anticipating needs and problem solving proactively.
  • Experience managing critical business information with confidentiality and discretion.
  • Experience successfully collaborating with peers and colleagues in a team environment.
  • Proficiency with MS Office applications including experience using Microsoft Outlook for email management and complex calendar management such as meetings, travel and conferences.

Preferred Qualification:

  • Experience supporting C-suite leaders within a global, complex and fast-paced Fortune 50 organization.

Soft Skills:

  • Desire to build effective professional relationships with peers and colleagues, while engaging as a team player.
  • Growth mindset - wants to learn new things, curious about the business, flexible/agile as things change regularly.
  • Accountable - owns his/her work and feels accountable for delivering high-quality results.
  • Proactive - thinks in advance about what needs to be done and takes initiative.

Benefits:

UnitedHealth Group offers a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements).

About UnitedHealth Group:

At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

Equal Employment Opportunity:

UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

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