Administrative Coordinator

2 days ago


Brooklyn, New York, United States BLOCK INSTITUTE Full time
Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Block Institute in Brooklyn, NY. This full-time position offers a competitive salary range of $17.00 - $17.00 per hour, along with a comprehensive benefits package.

Key Responsibilities:
  • Document Preparation: Compile and prepare reports, business correspondence, and other materials as needed.
  • Communication and Office Support: Handle calls, visitor management, mail distribution, and routine inquiries; maintain an organized filing system for both office and program-related materials.
  • Scheduling and Coordination: Manage calendars, appointments, and office supply orders; coordinate hiring tasks such as form management, scheduling, and reference checks in collaboration with HR.
  • Meeting Support: Organize meetings, prepare agendas, reserve spaces, and transcribe minutes; track action items and deadlines.
  • Compliance and Operations Tracking: Maintain operational trackers (e.g., audits, incident reports), provide status updates, and ensure compliance deadlines are met.
  • General Office Management: Support typing, filing, and copying tasks, particularly in the absence of other staff, and ensure routine office functions are maintained.

The ideal candidate will possess strong organizational and interpersonal skills, effective communication abilities, and attention to detail.



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