Current jobs related to Office Operations Coordinator - Miami, Florida - Rubenstein Law, P.A.

  • Medical Office Coordinator

    2 weeks ago

    Miami, Florida, United States Urologist Doctors Office Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented individual to join our team as a Medical Front Desk Clerk.About the Role:As a Medical Front Desk Clerk, you will be responsible for managing the front desk operations, including verifying insurance, obtaining doctor referrals, and processing payments. You will also be the primary point of...

  • Operations Office Coordinator

    2 weeks ago

    Miami Beach, Florida, United States LUIS MORAIS Full time

    Job OverviewLuis Morais Jewelry is a leading luxury jewelry designer and brand, seeking a highly organized and detail-oriented Operations Office Associate to join our team.This is a unique opportunity to work in a creative and dynamic environment, where you will be responsible for maintaining office operations, serving customers, and coordinating...

  • Office Coordinator

    1 week ago

    Miami, Florida, United States LUXURY BRAND PARTNERS Full time

    Job DescriptionThe Office Coordinator is a key member of our team at Luxury Brand Partners, responsible for ensuring the smooth operation of our office. This role requires a highly organized and detail-oriented individual who can manage multiple tasks and prioritize effectively.General office operations, including reception and phone dutiesAssisting...

  • Office Coordinator

    4 days ago

    Miami, Florida, United States GF IMMIGRATION LAW, PA Full time

    Job Title: Offices' CoordinatorGF Immigration Law - Abogada Julia is seeking a highly organized and detail-oriented Offices' Coordinator to oversee the day-to-day operations of our Miami and Homestead offices.Key Responsibilities:Manage office logistics and workflow procedures to ensure smooth operations.Coordinate with internal and external stakeholders,...

  • Office Coordinator

    4 weeks ago

    Miami, Florida, United States Career Group Full time

    Job Title: Office CoordinatorWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Career Group.Key Responsibilities:Coordinate and manage office activities to ensure smooth day-to-day operationsHandle inbound and outbound office mail, including sorting, distributing, and trackingSupport the HR department in scheduling...

  • Office Services Coordinator

    4 days ago

    Miami, Florida, United States Gravity IT Resources Full time

    Job DescriptionJob Title: Office Services CoordinatorLocation: Miami, Florida (Fully Onsite)Job-Type: ContractEmployment Eligibility: Gravity cannot transfer nor sponsor a work visa for this position. Applicants must be eligible to work in the U.S. for any employer directly (we are not open to contract or "corp to corp" agreements).Summary of Position:The...

  • Office Coordinator

    1 month ago

    Miami, Florida, United States Paramount Residential Mortgage Group Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Receptionist to join our team at Paramount Residential Mortgage Group. The successful candidate will be responsible for providing exceptional customer service, managing office operations, and ensuring a smooth day-to-day experience for our clients and staff.Key ResponsibilitiesOpen and close...

  • Office Coordinator

    4 days ago

    Miami, Florida, United States AppleOne Full time

    Job DescriptionJob DescriptionWe're seeking an experienced Office Coordinator to join our dynamic sales/recruitment team. The ideal candidate will be personable, team-focused, and have the ability to work independently and as part of a team. Must be detail-oriented and have problem-solving skills. This Office Coordinator Position Features:• Paid time...

  • Office Coordinator

    2 weeks ago

    Miami, Florida, United States Elle Seller Full time

    Job Title: Office AssistantElle Seller is seeking a highly organized and detail-oriented Office Assistant to support the daily operations of our office. As a key member of our team, you will provide general administrative support, ensuring the smooth functioning of our office.Key Responsibilities:Answer and direct phone calls and emails, providing general...

  • Office Services Coordinator

    2 weeks ago

    Miami, Florida, United States Gravity IT Resources Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Services Coordinator to join our team at Gravity IT Resources. This role will be responsible for providing exceptional support to our associates in the Miami HQ, ensuring seamless office operations and maintaining a positive work environment.Key ResponsibilitiesThe ideal candidate will...

  • Front Office Coordinator

    2 weeks ago

    Miami, Florida, United States PrideStaff Full time

    Job SummaryPrideStaff Financial is seeking a highly skilled Front Office Coordinator to join our team. As a key member of our front office team, you will be responsible for providing exceptional customer service, managing administrative tasks, and ensuring the smooth operation of our office.Key Responsibilities:Provide warm and welcoming service to clients...

  • Office Services Coordinator

    5 days ago

    Miami, Florida, United States Staff Full time

    Job SummaryThe Office Services Clerk provides high-quality office support services to the staff. This role is responsible for maintaining the organization and cleanliness of shared office spaces, including the copy room, file room, and kitchen areas. The ideal candidate will have prior experience in an office support position and possess strong customer...

  • Office Coordinator

    2 weeks ago

    Miami, Florida, United States Fengate Asset Management Full time

    Job Title: Office CoordinatorAt Fengate Asset Management, we are seeking a highly skilled and organized Office Coordinator to join our team. This is a dynamic and fast-paced role that requires a strong ability to multitask, prioritize, and maintain confidentiality.Key Responsibilities:Manage the front desk and provide exceptional customer service to internal...

  • Office Services Coordinator

    2 weeks ago

    Miami, Florida, United States Rubenstein Law, P.A. Full time

    Job OverviewRubenstein Law, P.A. is seeking a highly organized and detail-oriented Office Services professional to join our team. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesManage office supplies and inventory, ensuring adequate stock levels and timely...

  • Marketing and Office Administration Coordinator

    2 weeks ago

    Miami, Florida, United States HTG Management LLC Full time

    Job SummaryThe Marketing and Office Administration Coordinator will play a vital role in supporting the company's marketing efforts and ensuring the smooth operation of the office. This role requires a highly organized and detail-oriented individual with a passion for marketing and office management.Key ResponsibilitiesManage day-to-day office needs,...

  • Office Coordinator

    4 days ago

    Miami, Florida, United States SERVPRO of Brickell Full time

    Job OverviewSERVPRO of Brickell is seeking a highly organized and customer-focused Office Coordinator to join our team. As the first point of contact for customers, you will play a critical role in providing exceptional service and ensuring seamless communication between our team and clients.Key ResponsibilitiesDispatch and schedule restoration teams to...

  • Medical Office Coordinator

    2 weeks ago

    Miami, Florida, United States destinationone Consulting Full time

    Job Summarydestinationone Consulting is seeking a highly skilled Medical Office Administrator to manage the daily operations of a healthcare facility. As a key member of our team, you will be responsible for ensuring efficient administrative processes while providing exceptional service to patients and staff.Key Responsibilities:Oversee the administrative...

  • Marketing and Office Administration Coordinator

    4 weeks ago

    Miami, Florida, United States HTG Management LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Marketing and Office Administration Coordinator to join our team at HTG Management LLC. This role will be responsible for managing day-to-day office needs while supporting the company's marketing efforts.Key ResponsibilitiesOffice Administration:Coordinate with building management to ensure...

  • Operations Coordinator

    2 weeks ago

    Miami, Florida, United States FirstService Residential Full time

    Job OverviewAs an Operations Coordinator, you will provide administrative support to the Operations department, including IT, Purchasing, Operations, and Banking. Your duties will involve working within standard or accepted practice to ensure seamless operations.Your ResponsibilitiesProvide administrative support to all members of the Operations department...

  • Network Operations Coordinator

    2 weeks ago

    Miami, Florida, United States Amerijet International Full time

    Job Title: Network Operations ControllerJob Summary:The Network Operations Controller will play a key role in assisting the commercial and operational teams with planning, modifying, and executing flight schedules. The ideal candidate will have a high level of attention to detail and the ability to work collaboratively with other departments.Key...

Office Operations Coordinator

2 months ago

Miami, Florida, United States Rubenstein Law, P.A. Full time
Job Overview

Company Background

Rubenstein Law has been dedicated to advocating for personal injury victims since its inception in 1988. Under the leadership of Founder Robert Rubenstein and CEO Nicole Armstrong, the firm has expanded to include over 50 attorneys, comprising 20 partners and 12 board-certified litigators, supported by a team of over 400 professionals.

Recognized as a leading name in Personal Injury law, Rubenstein Law represents clients across a wide spectrum of case claims, including but not limited to auto accidents, slip and fall incidents, catastrophic injuries, premises liability, medical malpractice, child and birth injuries, motorcycle accidents, and traumatic brain injuries (TBI). The firm’s Mass Tort division serves clients nationwide in cases involving defective products, hazardous drugs, and chemical exposure.

With a strong track record of success and billions of dollars recovered for clients, Rubenstein Law is committed to expanding its reach to better serve victims across the nation. As the firm grows, it remains dedicated to providing each client with the exceptional care and attention that has established its esteemed reputation.

Position Summary

The Office Services role is integral to ensuring the smooth operation of our office environment. This position encompasses a variety of daily office functions, including but not limited to maintaining office facilities, managing supply orders, and performing administrative duties.

Key Responsibilities

  • Oversee the inventory of office supplies and pantry items.
  • Ensure the cleanliness and organization of the office space and perform administrative tasks as assigned.
  • Coordinate all interdepartmental food requests.
  • Manage the organization of office deliveries.
  • Provide assistance to other office locations as required.

Required Qualifications

  • Demonstrated ability to operate with a high degree of patience, tact, and diplomacy in daily operations.
  • Capability to lift weights ranging from 20 to 30 lbs.
  • Proficient in multitasking.
  • Willingness to work overtime as needed.
  • Previous experience in office services and customer service is preferred.
  • Experience in a law firm setting is advantageous but not mandatory.
  • Strong attention to detail and excellent organizational skills.

Employee Benefits

  • Paid Time Off (PTO) along with 7 paid holidays.
  • Bonuses for staff and attorneys.
  • Comprehensive Medical Benefits including Health, Dental, Vision, Short-Term and Long-Term Disability, and additional medical coverages.
  • Group and Optional Life Insurance.
  • Employee Assistance Programs.
  • 401(k) plan with company matching.

Powered by JazzHR

igSBTuFXAf