Administrative Coordinator

24 hours ago

New Port Richey, Florida, United States Inatai Foundation Full time
About Us

Inatai Foundation is a growing 501(c)(4) philanthropic organization dedicated to promoting racial justice and equity across Washington and beyond. We are committed to fostering a culture of inclusivity and respect, and we are seeking an Administrative Associate to join our expanding team.

Job Summary

The Administrative Associate will oversee the daily functioning of our Pasco office, providing administrative support to the operations team and serving as the primary point of contact for vendors and contractors. This is a part-time, non-exempt position located in our Pasco office, requiring periodic early morning, evening, and weekend hours, as well as occasional statewide and regional travel.

Key Responsibilities
  • Coordinate daily office operations, including creating and updating office procedures, maintaining office supplies, processing incoming and outgoing mail, and maintaining online filing systems.
  • Staff the office reception area, welcome and assist callers and visitors, manage calendars for shared meeting spaces, and respond to general email requests and written correspondence.
  • Serve as the primary point of contact with Pasco office vendors and contractors, including building management, custodial services, and office machine vendors.
  • Maintain the condition of the Pasco office, including the lobby, supply rooms, kitchen, work areas, and other common areas.
  • Receive and process donations and other payments made to the Foundation.
  • Support staff onboarding and training processes.
  • Support internal meetings and staff celebrations and gatherings as needed.
  • Provide support to the operations, technology, finance, and human resources teams.
  • Perform various administrative functions as needed, such as scanning, photocopying, filing, inventory, and data entry.
Requirements
  • A deep commitment to equity and social justice, and strong alignment with our organizational values.
  • Ability to authentically connect the Foundation's mission and aspirations with one's own personal experiences.
  • Demonstrated ability to cultivate relationships and work effectively and respectfully with politically, ideologically, culturally, and geographically diverse people and communities.
  • Approximately two years of experience in administrative or operational settings.
  • Experience providing logistical or clerical support to teams and individuals.
  • Experience creating systems and processes to improve service and promote access.
  • Demonstrated success at juggling multiple projects at a time.
  • Ability to be self-directed, take ownership, and see projects to completion in a timely manner.
  • Strong verbal, non-verbal, and written communication skills, and a strong customer service orientation.
  • A desire to learn about the needs of communities across the state who are most impacted by structural inequities.
  • An understanding of racism, ableism, sexism, and other forms of bias.
  • Humility and curiosity, and an understanding of how these qualities are connected to success in this role.
  • Demonstrated capacity for self-reflection.
  • Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and SharePoint) and Adobe (Acrobat DC) and ability to adapt to new technologies.
  • Ability to take part in occasional meetings and events outside of core business hours.
  • Enthusiasm for traveling throughout Washington and engaging with communities that may be different from your own.
Benefits

In addition to a positive and flexible work culture, we attract, retain, and motivate exceptional people with an equitable and competitive compensation package. Salary ranges are set according to an explicit compensation policy, and relevant data are reviewed when setting ranges for each position. The salary range for this position is $34.61 - $41.82 per hour. A compensation enhancement is provided to employees with indigenous or advanced language proficiency in more than one language that they utilize to advance the Foundation's work across Washington.

We offer a comprehensive benefits package that includes fully paid medical/dental/vision coverage for employees and dependent children (and partial coverage for partners and spouses), a 10% retirement contribution, generous time off (29 days of flexible paid time off, five paid holidays, and a year-end office closure from December 25 to January 1), paid family and medical leave (12 to 18 weeks), a transit pass (where available), and support for ongoing professional development.

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