Records Administration Specialist

2 weeks ago

Logan Elm Village, Ohio, United States Vistra Corporate Services Company Full time

If you possess the skills and dedication to become a valued member of the Vistra family, explore the rewarding career opportunities available with a global leader in the industry.

Position Overview

Role Responsibilities

Primary Duties:

Under general supervision, you will engage in a variety of administrative tasks to support departmental functions, including but not limited to:

  • Assisting in the upkeep of files, schematics, maps, control logs, manuals, specifications, reports, statistics, microforms, and other records, both historical and current, while maintaining various indices to ensure efficient service delivery in accordance with established protocols.
  • Processing a range of technical and non-technical documents, including correspondence, reports, form letters, indexes, procedures, specifications, and schematics, through manual or automated methods.
  • Retrieving and providing requested drawings and records, ensuring the reproduction, control, distribution, filing, and acknowledgment of controlled records, documents, and procedures for both internal and external stakeholders.
  • Preparing documents for digitization and indexing, conducting quality assurance checks of microfilm and aperture cards in line with approved procedures and guidelines.
  • Managing and maintaining active and inactive records and record systems, including record file centers, micrographics, and databases.
  • Filing records according to established procedures and instructions, supporting microfilm satellite libraries, and overseeing on-site and off-site vaults.
  • Operating various office equipment, including processing and reproduction devices and scanners.
  • Generating various administrative reports and assisting in the management of equipment inventory, service agreements, office supplies, and equipment.
  • Coordinating the destruction of records, including shredding, as necessary.
  • Performing data entry using various computer applications, such as electronic records management systems, electronic document management systems, and other desktop applications like Microsoft Office.
  • Participating in emergency preparedness program activities, including drills and events.
  • Providing instruction and training to other clerical staff within the department.
  • Executing other related tasks as required or assigned.

Qualifications and Skills:

  • High school diploma or equivalent is required.
  • Successful completion of clerical aptitude and qualifying assessments is necessary.
  • One year of relevant work experience or equivalent is preferred.
  • Familiarity with office practices, standard office equipment, and filing systems is essential.
  • Effective communication skills and the ability to organize and prioritize tasks under general supervision are required.
  • Proficiency in general computer and office skills, including data entry, spelling, and grammar is necessary.
  • Attention to detail and the ability to maintain confidentiality are critical.
  • Physical capability to lift a full record box is required.

The starting pay rate for this position is $27.09/hour.

Company Overview

Vistra Corporate Services Company is committed to exceeding customer expectations through teamwork, competitive spirit, and effective communication.

Equal Employment Opportunity

The company adheres to all employment laws and provides equal employment opportunities to individuals in all aspects of employment, without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, age, disability, genetic information, military service, protected veteran status, or any other consideration protected by federal, state, or local laws.

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