Senior Administrative Assistant, Cardiovascular Medicine
2 days ago
We are seeking a highly skilled and organized Senior Administrative Assistant to provide administrative support to the General Cardiology team within Cardiovascular Medicine. This is a full-time position that requires a high degree of organization, project management skills, and the ability to prioritize assignments.
Key Responsibilities- Schedule conferences, meetings, and appointments, and coordinate national and international travel.
- Prepare meeting agendas and distribute to meeting participants.
- Maintain an up-to-date schedule of clinical commitments assigned to the EP Faculty.
- Maintain the clinical and academic calendar.
- Control and adjust schedules according to physician requests and service needs.
- Assist physicians with administrative aspects of clinical work, such as routing reports, drafting letters, and arranging calls with patients or referring physicians.
- Act as liaison to referring physicians, research personnel, vendor representatives, and clinical staff.
- Update Epic and fax prescription refill requests; obtain prior authorizations from insurance companies as needed.
- Update and maintain Curricula Vitae (CVs) in real-time.
- Coordinate educational events, talks, and educational outreach activities.
- Draft and edit internal and external communications and marketing materials related to clinic operations.
- Manage the clinical portfolio of physicians and non-physician providers working in outpatient and inpatient settings.
- Develop and maintain physician and patient educational materials, including access to recorded lectures and asynchronous virtual visits.
- Assemble data for support of new clinical initiatives and assist in drafting project proposals.
- Coordinate patient appointments and oversee the clinic patient schedule.
- Work with clinic staff to schedule consults and ensure appropriate testing has been completed.
- Work with call center and patient coordinators to ensure appropriate scheduling of patients, including collection of pertinent medical records for patient appointments.
- Type and proof final drafts of all correspondence, scientific manuscripts, and grants.
- Assist with journal-specific formatting, including citation formatting using EndNote or other reference management software.
- Enter pertinent patient information into Epic, monitor report progress, and route to appropriate physicians and departments.
- Monitor assigned clinical reports and ensure physician adherence to timely signing of monitors, procedure reports, clinic notes, and Epic in Basket requests.
- Manage academic portfolio of Faculty members, including grant applications, abstract or manuscript uploading and revisions, and filing of progress reports.
- Manage grants and other funding sources to ensure timely and accurate reimbursement for professional, educational, and research expenses.
- High school diploma or GED required; post-high school education preferred.
- Experience working in a healthcare office setting or secretarial experience preferred.
- Outstanding computer and technical skills.
Brigham and Women's Hospital is an Affirmative Action Employer. We are committed to diversity, equity, and inclusion in the workplace. We welcome applications from qualified candidates who share our values and are passionate about delivering exceptional patient care.
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Boston, Massachusetts, United States Brigham and Women's Hospital Full timeAbout the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team in the Cardiovascular Medicine Department at Brigham and Women's Hospital. As a key member of our administrative team, you will provide exceptional support to our physicians and staff, ensuring the smooth operation of our clinical and administrative...
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Boston, Massachusetts, United States Mass General Brigham Full timeAbout the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to provide exceptional support to our General Cardiology team within Cardiovascular Medicine. As a key member of our team, you will be responsible for managing a broad range of administrative tasks, including scheduling, travel coordination, and correspondence.Key...
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Boston, Massachusetts, United States Brigham and Women's Hospital Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide administrative support for the General Cardiology department within Cardiovascular Medicine at Brigham and Women's Hospital.Key ResponsibilitiesSchedule conferences, meetings, and appointments, and coordinate national and international...
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Boston, Massachusetts, United States Mass General Brigham Full timeAbout the RoleWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team in the Cardiovascular Medicine department at Mass General Brigham. As a key member of our administrative team, you will provide critical support to our General Cardiology division, ensuring the smooth operation of our clinical, research, and...
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Boston, Massachusetts, United States Mass General Brigham Full timeAbout the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to provide administrative support to the General Cardiology team within Cardiovascular Medicine. The successful candidate will be responsible for providing a broad range of administrative support, including scheduling, coordination, and communication with various...
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