Senior Administrative Assistant, Cardiovascular Medicine
2 weeks ago
We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team in the Cardiovascular Medicine department at Mass General Brigham. As a key member of our administrative team, you will provide critical support to our General Cardiology division, ensuring the smooth operation of our clinical, research, and educational programs.
Key Responsibilities- Schedule conferences, meetings, and appointments, and coordinate national and international travel for our physicians and staff.
- Prepare meeting agendas and distribute them to meeting participants, ensuring timely and effective communication.
- Maintain an up-to-date schedule of clinical commitments assigned to our EP Faculty, and coordinate with them to ensure seamless execution.
- Manage the clinical and academic calendar, alerting clinicians to unresolved problems, appointment conflicts, or potential controversial issues.
- Control and adjust schedules according to physician requests and service needs, ensuring optimal resource allocation.
- Assist physicians with administrative tasks, such as routing reports, drafting letters, and arranging calls with patients or referring physicians.
- Act as a liaison to referring physicians, research personnel, vendor representatives, and clinical staff, providing exceptional customer service and support.
- Update Epic and fax prescription refill requests, and obtain prior authorizations from insurance companies as needed.
- Update and maintain Curricula Vitae (CVs) in real-time, and assist in promotion and administrative tasks involved in professional development of physicians.
- Coordinate educational events, talks, and outreach activities, and draft and edit internal and external communications and marketing materials.
- Manage the large clinical portfolio of our physicians and non-physician providers, ensuring timely and accurate reimbursement for professional, educational, and research expenses.
- Develop and maintain physician and patient educational materials, including access to recorded lectures and asynchronous virtual visits.
- Assemble data for support of new clinical initiatives, and assist in drafting project proposals.
- Coordinate patient appointments and oversee the clinic patient schedule, working with clinic staff to ensure appropriate testing has been completed.
- Work with call center and patient coordinators to ensure proper scheduling of patients, including collection of pertinent medical records.
- Types and proofs final drafts of all correspondence, scientific manuscripts, and grants, and assists with journal-specific formatting.
- Enter pertinent patient information into Epic, monitor report progress, and route to appropriate physicians and departments.
- Monitor assigned clinical reports, ensuring physician adherence to timely signing of monitors, procedure reports, clinic notes, and Epic in Basket requests.
- Manage academic portfolio of Faculty members, including grant applications, abstract or manuscript uploading and revisions, and filing of progress reports.
- High school diploma or GED required; post-high school education preferred.
- Experience working in a healthcare office setting or secretarial experience preferred.
- Outstanding computer and technical skills.
Mass General Brigham is an Affirmative Action Employer. We are committed to diversity, equity, and inclusion, and we welcome applications from qualified candidates from diverse backgrounds.
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Boston, Massachusetts, United States Brigham and Women's Hospital Full timeAbout the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to join our team in the Cardiovascular Medicine Department at Brigham and Women's Hospital. As a key member of our administrative team, you will provide exceptional support to our physicians and staff, ensuring the smooth operation of our clinical and administrative...
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Boston, Massachusetts, United States Mass General Brigham Full timeAbout the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to provide exceptional support to our General Cardiology team within Cardiovascular Medicine. As a key member of our team, you will be responsible for managing a broad range of administrative tasks, including scheduling, travel coordination, and correspondence.Key...
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Boston, Massachusetts, United States Brigham and Women's Hospital Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Senior Administrative Assistant to provide administrative support for the General Cardiology department within Cardiovascular Medicine at Brigham and Women's Hospital.Key ResponsibilitiesSchedule conferences, meetings, and appointments, and coordinate national and international...
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Boston, Massachusetts, United States Mass General Brigham Full timeAbout the RoleWe are seeking a highly skilled and organized Senior Administrative Assistant to provide administrative support to the General Cardiology team within Cardiovascular Medicine. The successful candidate will be responsible for providing a broad range of administrative support, including scheduling, coordination, and communication with various...
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