Executive Assistant Office Manager
6 days ago
A prestigious and well-respected global finance firm located in Menlo Park is seeking a highly skilled Executive Assistant/Office Manager to support two busy executives.
Key Responsibilities- Calendar Management: Manage complex calendars with utmost attention to detail, ensuring schedules align with priorities and commitments.
- Meeting Logistics: Handle all meeting arrangements, including occasional event planning.
- Travel Coordination: Coordinate domestic and international travel arrangements.
- Communication: Proactively manage communication and respond to urgent inquiries from internal/external stakeholders on behalf of the executives.
- Office Operations: Manage office responsibilities, including daily lunch orders, weekly supply orders, and general office duties.
- Confidentiality: Handle highly confidential information and documents with discretion and confidentiality.
- Additional Projects: Take on other business projects as requested.
- Administrative Experience: 3+ years of administrative experience supporting busy c-level executives.
- Education: Prefer a college degree, but not mandatory.
- Team Player: A strong team player who thrives in a collaborative setting and is poised to work with individuals at all levels of the organization.
- Communication Skills: Proactive, positive, and personable with excellent communication skills and an upbeat attitude.
- Project Management: Resilient, with the ability to manage multiple projects and deliver quality work to deadlines.
- Discretion: Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information.
- Technical Skills: Exceptional attention to detail with excellent follow-through skills, advanced proficiency with MS Office Suite, and strong scheduling skills utilizing Outlook.
A competitive salary range of $100k-$130k, OT, and bonus DOE, with a great benefits package and perks, including lunch provided with a fully stocked kitchen and a plentiful supply of snacks.
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