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Office Administrator

2 months ago

Shreveport, Louisiana, United States Elite Business Resources, LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at Elite Business Resources, LLC. As an Office Administrator, you will play a pivotal role in managing the day-to-day administrative operations to ensure efficient office functioning.

Key Responsibilities
  • Office Operations Management: Oversee general office operations, including managing correspondence, scheduling meetings, and maintaining a clean, professional office environment.
  • Client and Candidate Support: Handle inquiries from clients, candidates, and employees, providing prompt and courteous responses.
  • Candidate Management: Assist candidates with applications, resume submissions, and interview scheduling.
  • Onboarding and Record Keeping: Coordinate onboarding documentation for new hires and ensure the candidate database is up-to-date with relevant information.
  • Recruitment Support: Support recruitment consultants with administrative tasks such as job postings, candidate tracking, and resume management.
  • Event Planning: Help organize job fairs and recruitment events by managing logistics and scheduling.
  • Record Keeping and Compliance: Maintain accurate and up-to-date records of client accounts, job orders, placements, and billing information, ensuring compliance with agency policies, legal requirements, and data protection regulations.
Requirements
  • Experience: Proven experience in office administration, ideally in a recruitment or employment agency setting.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and recruitment software (Applicant Tracking Systems preferred).
  • Soft Skills: Strong organizational skills, ability to manage multiple priorities, excellent verbal and written communication skills, high level of discretion in handling sensitive and confidential information, attention to detail, and strong problem-solving abilities.
Work Conditions
  • Work Schedule: Temp to Hire, Full-time position, Monday through Friday 7:30A-4:30P.
  • Flexibility: May require occasional overtime or weekend work during peak periods.