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Administrative Coordinator
2 months ago
Synergy Companies is a comprehensive energy management contractor focused on enhancing residential and small commercial energy efficiency through various products and services. We are in search of a dynamic individual with exceptional communication abilities and a positive demeanor.
Position Summary: We are seeking a new Administrative Coordinator to support our operations. Successful candidates will demonstrate professionalism, courtesy, and attention to detail while maintaining accuracy in their work. They should be proactive and responsive, ready to tackle challenges head-on. Proficiency with computers and general office tasks is essential, along with strong verbal and written communication skills. Most importantly, candidates should possess a sincere commitment to addressing the needs of others.
About Us:
Synergy Companies positively impacts the lives of countless individuals annually by collaborating with utility providers across California. Substantial funds are allocated each year by these utility companies to deliver energy-saving services and products to customers statewide. We take pride in being a trusted partner that facilitates the delivery of these no-cost offerings directly to clients.
Key Responsibilities:
- Provide real-time scheduling assistance by organizing appointments and avoiding conflicts.
- Utilize computer systems to create reports and transcribe notes.
- Maintain professional and courteous communication through emails and phone interactions.
- Route documents for signatures.
- Manage technicians' schedules.
- Conduct outbound calls and oversee lead management.
- Coordinate appointments for outreach specialists and technicians.
- Perform data entry tasks.
- Generate Excel lists.
- Engage closely with customers.
- Handle invoicing and offboarding processes.
Ideal Candidate Profile:
- Strong customer service orientation.
- Ability to collaborate effectively with others.
- Dependable and punctual.
- Outstanding communication skills.
- Proficient in computer applications, including Microsoft Office and Google Docs.
- Driven and passionate about assisting others.
- Bilingual in Spanish (Required).
Employee Benefits:
- 401k plan available after one year of employment.
- Kaiser insurance provided at no cost for employees (dependent coverage available at a discount).
- Eligible for 40 hours of vacation per year after one year of employment.
- Dental insurance coverage.
- Paid sick leave (5 days).
We are a well-established, principle-driven organization with a BBB A-PLUS rating.
