Executive Assistant

3 weeks ago


Rochester, New York, United States StateJobsNY Full time

Job Title: Executive Assistant

Location: Rochester, NY

Job Description:

We are seeking a highly skilled and experienced Executive Assistant to join our team at StateJobsNY. This is a full-time position that requires a strong attention to detail, excellent communication skills, and the ability to work independently with minimal supervision.

In this role, you will be responsible for providing administrative support to our management team, including creating, scanning, and maintaining electronic and paper files. You will also be required to adapt to changing priorities and perform multiple tasks simultaneously, including but not limited to: filing, scanning, and updating network and paper files; answering phones and assisting callers who wish to file complaints; greeting people at the door and maintaining confidentiality by allowing only those with appointments to enter the office (gate-keeper); other general reception duties; processing of mail and email, ensuring accurate completion of mail logs, distributing mail, preparing acknowledgement letters, priority mail, and certified mail/return receipt and UPS packages.

Candidates should possess integrity, honesty, trustworthiness, and discretion. They should also have a patient and calm manner in dealing with the public in person and over the telephone. Proficiency in Microsoft WORD, EXCEL, ACCESS, PPT, and Adobe Acrobat Professional is also required. Familiarity with Zoom, Microsoft Outlook/Calendar, Teams, and OneDrive is a plus.

The salary for this position is approximately $65,000 per year, commensurate with experience. The agency follows a hybrid schedule, with some work from home options available.

Required Skills and Qualifications:

  • Integrity, honesty, trustworthiness, and discretion
  • Patient and calm manner in dealing with the public in person and over the telephone
  • Proficiency in Microsoft WORD, EXCEL, ACCESS, PPT, and Adobe Acrobat Professional
  • Familiarity with Zoom, Microsoft Outlook/Calendar, Teams, and OneDrive
  • Fast, accurate typing and formatting skills
  • Ability to manipulate and combine scanned documents
  • Understanding of an internal office document network
  • Understanding of virtual private networks (VPN)

Benefits:

  • Full NYS benefits, including health, dental, and vision insurance, pension plan, paid time off, etc.

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