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Senior Administrative Coordinator

2 months ago

Peachtree Corners, Georgia, United States IBEX IT Business Experts Full time
Position: Senior Administrative Coordinator

About Us:
IBEX IT Business Experts (IBEX) is a distinguished firm recognized nationally for its project management, training, and professional services, dedicated to fulfilling the requirements of both governmental and commercial sectors. As an award-winning 8(a) and Women-Owned Small Business (WOSB), we have consistently been acknowledged for our rapid growth and exceptional service delivery.

Core Values:
At IBEX, our core values are embodied in our team, offerings, and operational practices. We seek individuals who resonate with these values:
  • Commitment to Excellence
  • Diversity of Thought
  • Inclusivity
  • Integrity
  • Collaborative Solutions

Job Overview:
The Senior Administrative Coordinator will serve as the primary point of contact for executive leadership, demonstrating a high level of professionalism and approachability. This role requires exceptional customer service skills and the ability to interact tactfully with visitors and staff. The coordinator will be regarded as a subject matter expert in all assigned administrative functions, possessing a comprehensive understanding of office policies and procedures.

Key Responsibilities:
  • Manage executive administrative tasks, including scheduling meetings, preparing executive packages, and maintaining the executive's calendar.
  • Demonstrate strong critical thinking and independent decision-making capabilities.
  • Produce high-quality executive documents that require minimal revisions.
  • Coordinate travel arrangements and manage office files in compliance with statutory requirements.
  • Prepare and proofread correspondence, ensuring adherence to established formats and standards.

Qualifications:
  • A minimum of five years of experience in office administration with a focus on supporting senior management.
  • Proficient in Microsoft Office Suite and other relevant software.
  • Strong communication skills, both written and verbal, with a keen eye for detail.
  • High School Diploma or GED required; additional qualifications preferred.

Work Environment:
This position operates within a professional office setting, utilizing standard office equipment. The role may require occasional physical activity, including lifting up to 20 pounds.

Equal Opportunity Employment:
IBEX IT Business Experts, LLC is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, disability, or genetics. We maintain a workplace free from harassment and discrimination, ensuring a respectful and inclusive environment for all.