Executive Assistant

16 hours ago

Oak Park, Michigan, United States Jobot Full time
Job Overview

This is an exciting opportunity to support the CEO of a fast-growing Pharma-Tech company in a dynamic and challenging role. As an Executive Assistant, you will be responsible for managing the CEO's calendar, performing gatekeeping duties, drafting documents, and providing administrative support for various boards and organizations.

Key Responsibilities
  • Manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
  • Perform gatekeeping duties to manage the flow of information to the CEO.
  • Draft letters, reports, and other documents as required, ensuring accuracy and adherence to company standards.
  • Provide administrative support for the CEO's involvement in various boards and organizations.
  • Coordinate travel arrangements for the CEO and other executives as needed, including flights, accommodations, and itineraries.
  • Produce high-quality documents, presentations, and reports as required.
  • Handle confidential information with discretion and integrity.
  • Assist in the preparation and coordination of board meetings, including taking minutes, preparing agendas, and distributing materials.
  • Provide light support for the General Counsel and Chief Financial Officer, as required.
Requirements
  • Minimum of 5 years of experience as an Executive Assistant or Administrative Assistant.
  • Proven experience in travel coordination and calendar management.
  • Exceptional written and verbal communication skills, with the ability to draft professional letters and reports.
  • Strong organizational skills, with the ability to manage multiple tasks and projects simultaneously.
  • High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Experience in the scientific industry is a plus.
  • Ability to handle confidential information with a high level of discretion and professionalism.
  • Strong attention to detail and problem-solving skills.
  • Ability to work effectively both independently and as part of a team.
  • Demonstrated ability to work effectively with a variety of internal and external stakeholders.
  • A proactive approach and the ability to anticipate the needs of the CEO.

This is an exciting opportunity to join a dynamic team in the scientific industry. If you have the required experience and skills, we would love to hear from you.

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